Job ref no.: CT3118200-01#3959

Admin Assistant

ZALORA (Hong Kong) Limited

Benefits
  • 5-day week
  • Discretionary bonus
  • Medical plan

ZALORA is looking for Admin Assistant to be based in our Hong Kong office at Causeway Bay. You will be supporting the day-to-day administrative matters for HR which include but not limited to office maintenance, office procurement, welcoming external guests and set up of meeting room etc.

  

Responsibilities:

  • To perform full spectrum of Administrative functions, including but not limited to repair & maintenance, procurement (sourcing, price negotiation, suppliers’ evaluation & selection, delivery management and inventory control) etc.
  • Raise Purchase Requisition for ordering of office items for both Warehouse and office (stationery, pantry items, utilities bills etc).
  • Manage renewal of office agreements (i.e. rental, insurance etc).
  • Liaise with building management on maintenance of common shared areas.
  • Source for external party to repair any breakdown in the office (i.e. electrician, technician).
  • To carry out ad-hoc administrative tasks as and when required (i.e. bank in cheques, go to post office)
  • Welcome and assist internal/external visitors (i.e. set up meeting room, laptops, order food etc).
  • Manage stationery or IT related items (i.e. mouse, keyboard, photocopier toners etc).
  • Distribute letters to recipient (colleagues in the office).
  • To manage bookings for meeting rooms (if required).
  • Handle courier.
  • Provide support & assistance on organizing employee activities.

 

Requirements: 

  • 2-3 years of relevant work experience
  • Able to work independently with minimum supervision
  • Possess strong communication skill and be able to manage both internal and external stakeholders
  • Good communication skill for both oral and written English is required.
  • Driven and proactively resolve matters.
  • Firm and able to negotiate for better terms with external vendors.
  • Detailed and good time management

 

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More job information
Job ref no. CT3118200-01#3959
Salary
  • N/A
Job Function
Industry
Location
  • Causeway Bay
Employment Term
  • Full-time
Experience
  • 2 years - 3 years
Career Level
  • Entry level
Education
  • Degree