Reporting to Head of Administration, the incumbent is responsible for organising and coordinating office operations and procedures in order to ensure organisational effectiveness and efficiency. This includes providing leadership, maintaining and providing office management services, supervising office staff, maintaining office records, and organising and controlling all administrative functions of the Council.
Major responsibilities include:
- Supervise and ensure the effective operation of the Procurement, Store, Central Registry (maintain office records including developing and utilising filing and retrieval systems), Transport & Passage and Shipping Units in the provision of relevant administrative support services
- Formulate, initiate, coordinate, streamline and implement office systems, policies, procedures and regulations and to adjudicate the same, if necessary
- Administer property and land related matters, such as purchase, sale and leasing of offices and other premises
- Achieve financial objectives by anticipating requirements, submitting information for budget preparation, scheduling expenditures, monitoring costs, analysing variances and controlling the departmental budget
- Oversee requests for capital expenditure items
- Liaise and co-ordinate with Branch Offices on administrative matters
- Prepare and review contracts and tender documents
- Handle the procurement of company secretarial and legal services and provide support related to legal documentations
- Perform other related duties as and when required
- University degree in administration or related disciplines with a minimum of 8 years’ proven relevant experience
- Knowledge in legal and company secretary, managing travel services implant, insurance including dealing with claims, and centralised procurement
- Excellent planning, management and information classification skills
- Able to respond appropriately to urgent issues as they arise, managing and leading change to ensure minimum disruption to core activities and plan for future development in line with strategic business objectives
- Excellent communication and interpersonal skills with an ability to build rapport with team members and stakeholders
- Strong leadership, well-organised, multi-tasking and able to meet tight deadlines
- Good command of spoken and written English and Chinese
Remuneration and Benefits:
The successful candidate will be appointed on a two-year renewable contract basis. Salary will be commensurate with qualifications and experience. A competitive remuneration and benefits package, including contract-end gratuity, annual leave, medical and dental benefits, will be offered.
If you want to join our team, please complete the application form on our website at http://www.hktdc.com/careers.html on or before 27 June 2018. Those who do not hear from us within EIGHT WEEKS after the closing date may assume their applications were unsuccessful.
All information provided by applicants will be treated in strict confidence and used only for recruitment purposes. Applicants may be considered for other suitable positions within the Council. Their personal data will be destroyed six months after the selection is finalised.