Job ref no.: CT3119080-01#1100

Administrative Assistant I

Exponent, Limited

Exponent is a leading engineering and scientific consulting firm. Our multidisciplinary team of scientists, engineers, physicians, and regulatory consultants brings together more than 90 different disciplines to solve complicated problems facing corporations, insurers, government entities, associations and individuals. Our approximately 1000 staff members work in 26 offices across the United States and abroad. Exponent has over 800 consultants, including more than 500 that have earned a doctorate in their chosen field of specialization.

Exponent, Limited, located in the Hong Kong Science Park, provides engineering and scientific consulting services to meet the increasing demand for technical support to U.S. and international companies operating in Asia. Exponent, Limited along with its parent company, Exponent, Inc., provides solutions to our clients complex engineering, scientific, and technical problems. Together, the firms specialize in failure analysis, design support, and third-party risk assessment, particularly those that stem from off shore production in China.

We are seeking an Administrative Assistant 1 for our Hong Kong, China office reporting to the Office Director. The individual in this position will be responsible for the financial and administrative functions of the office, performing a wide variety of diverse, non-routine administrative tasks to provide a high level of support for the technical staff. The successful candidate will have the ability to work under critical time deadlines, re-evaluate priorities to meet job deadlines, and interact with all levels of personnel. Exposure to sensitive information will necessitate considerable use of tact, diplomacy, discretion, and judgment.

Key responsibilities include:

  • Handling travel arrangements
  • Arranging candidate interviews
  • Preparing visa and work permit documents
  • Preparing residence permit applications for local employees
  • Purchasing office and lab supplies
  • Translating English documents and files
  • Filing and renewing business licenses and documents
  • Interacting with Information Technology (IT) to resolve internet issues
  • Maintaining the office
  • Supporting office events and meeting arrangements
  • Express receiving, delivery and registration

Qualifications for this position are:

  • Minimum of three years of experience providing administrative support to a team and at least one senior-level manager
  • Bachelor's degree is required
  • Written and verbal fluency in English and Mandarin Chinese
  • Excellent communication skills
  • Attention to detail and the ability to manage several projects simultaneously
  • Ability to interact effectively with managers, engineers, clients and administrative staff
  • Must be enthusiastic, adaptable, flexible, and a team player
  • Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint

Exponent provides a competitive compensation package with market competitive benefits.

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