Job ref no.: CT3116348-01#1856

Administrative Assistant

Singapore International School (Hong Kong)

  • 5-day week
  • 13-month pay
  • Dental plan
  • Education subsidies
  • Medical plan


The School is seeking to appoint an Administrative Assistant to join our school office administration team. The post holder will need to undertake reception duty and provide relevant secretarial and administrative support to ensure quality teaching and learning.

  • Support day-to-day operation of the General Office (Secondary Section) including handling general enquiries from the students, parents and teachers (by telephone, email and in person)
  • Assist with attendance, absence and tardiness tracking; enter information into e-system; generate lists & reports as needed
  • Handle students’ and visitors sign-in & sign-out requests & records
  • Assist to maintain the School Office, Sick Room, Staff Rooms, Lost & Found area in good order 
  • Procurement of office supplies e.g. stationary and equipment. Arrange for maintenance service when necessary
  • Inventory control & record keeping of refreshment items, souvenirs and stationary
  • Document control and distribution of incoming mail & faxes to respective staff members
  • Assist in logistics arrangement on co-curricular activities, student services, school camps, overseas trips and events
  • Assist in payment collection, data entry of information and other clerical duties



Candidates should:

  • Have at least 2 years' relevant experience in office administration preferably in a school environment
  • Be competent in written and spoken English and Chinese (Putonghua)
  • Be well versed with Microsoft Office software. GoogleDocs & Google Calendar
  • Have good communication, organization and time management skills
  • Able to work under pressure in a busy school office with initiative and a positive attitude


Competitive remuneration and benefits will be offered to suitable candidates.

Interested parties, please send a cover letter, detailed resume including availability, present and expected salary either by clicking Apply Now to apply job or by post to the Head of Administration at 23 Nam Long Shan Road, Aberdeen, Hong Kong. Only shortlisted candidates will be notified.

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More job information
Job ref no. CT3116348-01#1856
  • N/A
Job Function
  • Aberdeen
Employment Term
  • Permanent
  • Full-time
  • 2 years - 8 years
Career Level
  • Entry level
  • Diploma or equivalent
  • Asso. Deg or High Dip
  • Degree