Administrative Assistant

SCHOOL OF CHINESE MEDICINE

CLINICAL DIVISION

Administrative Assistant (PR0775/22-23)

Project introduction:
TCM-driven Mental Wellness Hub is a platform providing evidence-based Traditional Chinese Medicine (TCM) preventive and treatment services for the high-risk population and patients with common mental disorders in the community. The platform fosters interdisciplinary pilot cooperation between TCM and counselling, which enhances capacity building, research development, and network collaboration.

The appointee will be responsible for providing administrative support to the above project. Major duties include:

• Providing administrative support to the project's executive team, including scheduling appointments, organising files, and preparing correspondence;
• Assisting with data entry and management, including updating databases and tracking project progress;
• Maintaining updated records, including project budgets and invoices;
• Assisting with preparing and organising materials for meetings and events;
• Responding to internal and external inquiries;
• Assisting with general office management, including ordering supplies and equipment;
• Providing general administration support to ensure the smooth operation of the project; and
• Perform any other duties as assigned.

Requirements:

• A bachelor's degree;
• At least one year of relevant work experience;
• Proficiency in common computer applications including MS Office, Excel, and Chinese word processing;
• Good interpersonal skills and a strong sense of responsibility; and
• Ability to work independently and in a team and be self-motivated.

The appointee will be required to work on weekends and/ or public holidays.

Shortlisted candidates will be invited to attend a written test. Candidates with less experience will be considered as Clerk.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System (https://jobs.hkbu.edu.hk). Those who are not invited for interview 8 weeks after submission of application may consider their application unsuccessful. Details of the University's Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/pics.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the position is filled.