Posted on 2021-10-11

Administrative Officer (Board Business)

Hong Kong Institute of Architects

On 3rd September, 1956, 27 architects gathered and formed The Hong Kong Society of Architects. As the membership of the Society increased, recognition was given by Royal Institute of British Architects as an Allied Society. The change of name from Society to Institute was effected in 1972 and had initiated a new phase of activities for the Institute.

In 1990, The Hong Kong Institute of Architects Incorporation Ordinance (Chapter 1147) was enacted which governs the running of the Institute since then.

Today The Hong Kong Institute of Architects ( HKIA ) has more than 4,000 members and more than 170 architectural practices as corporate members.

Apart from the Hong Kong office, the Institute also operates a representative office in Beijing since 2006.


  • Providing secretarial support to Board and Committee meetings
  • Working on meeting papers, circulars, correspondences, promotional materials etc.
  • Event organization including seminars, site visits, academic assessment related activities and other ad hoc projects
  • Maintenance and update of membership database and website
  • Liaison with members, professional bodies and other external parties
  • Working occasionally outside normal office hours or weekdays is required on need basis


  • Bachelor degree from a recognized university with good command of English and Chinese
  • Minimum 3 years of experience in administrative function, preferably in Secretariat work, secretarial support to Board business or event management
  • Self-motivated, multi-tasking, strong sense of responsibility, detailed minded, team player with good interpersonal and communication skills, and able to work in a fast-paced working environment independently
  • Proficient in MS Office and Chinese Word processing
  • Immediate available is highly preferrable
  • Candidates with less experience would be considered for Administrative Assistant

Interested applicants, please send full resume with career history, last and expected salary to Office Manager by clicking [via CTgoodjobs Apply Now ].  Only shortlisted candidates will be invited to attend a written test and interview.

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More job information
Job Function
  • Causeway Bay
Employment Term
  • Permanent
  • Full-time
  • 3 years
  • Degree
  • 5-day week
  • Dental plan
  • Medical plan