Job ref no.: CT3118201-01#2320

Administrative Officer

Malvern College Hong Kong Limited

  • 5-day week
  • Medical plan

The Role

The role will provide operational support to the School’s administrative functions.


  • Maintain the daily operation of the School Office and to provide frontline service support when necessary;
  • Handle telephone and email enquiries from parents;
  • Assist in managing pupil database records processed by the School Office;
  • Process translations between parents and teaching/management staff; prepare parents circulars, newsletters and administrative forms;
  • Organize school activities and events such as Open Day, Parents’ Day, staff functions, etc.;
  • Coordinate with the Parent Teacher Association (PTA) members and to organize related activities;
  • To be responsible for the Scholarships Programme;
  • To be responsible for the procurement of school materials/stationeries;
  • Assist the Office Manager in supervising other junior administrative staff in the School Office;
  • Adhere to and promote Malvern College’s Mission, Vision and Values;
  • Undertake other duties pertinent to the scope of the position, as required by the Office Manager.


  • Higher Diploma in administration or above;
  • Bi-lingual (English and Chinese);
  • Minimum of 5 years administration experience with 2-3 years in school administration;
  • Experience working in an international school setting is highly preferred;
  • Able to do translation between English and Chinese and vice versa with high accuracy;
  • Mature, self-motivated, detail-minded with a strong sense of responsibility;
  • Willing to learn new skills as required;
  • Positive attitude;
  • Good communication skills and excellent interpersonal skills with people from different backgrounds;
  • Strong organizational abilities and time management skills;
  • Collaborative and willing to work as part of a team;
  • Proficiency in MS Word, PowerPoint and Excel and the ability to quickly understand sophisticated software. 


How To Apply


Please send a letter of application with a cover letter and full resume including your current and expected salaries addressed to the Human Resources Director, Malvern College Hong Kong by clicking  Apply Now.


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More job information
Job ref no. CT3118201-01#2320
  • N/A
Job Function
  • Shatin
Employment Term
  • Full-time
  • 5 years - 10 years
Career Level
  • Non-management level
  • Asso. Deg or High Dip