Posted on 2022-09-30
Jones Lang LaSalle Ltd

Assistant Facilities Officer / Facilities Officer (Administration / Various Location)

Jones Lang LaSalle Ltd

About JLL – 

We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. 

If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL! 

What this job involves:

Operations Management

  • Coordinate with contractors / supplier for procurement on daily use items & minor builder works projects
  • Plan and execute PPM schedule and ensure all works are completed within timeline
  • Update and housekeeping of civil works project document, form, template & manual
  • Assist in security booking and prepare working permit with Building Management
  • Plan, Organize, Arrange, input & revise weekend task, risk assessment & civil works weekly update; assist in coordination and supervision of weekend and after-hours maintenance and repair works
  • Perform key management
  • Monitor and supervise performance of vendors and the handymen team
  • Attend emergency situation and coordinate with vendor for immediate rectification

Client Service

  • Manage facilitate online work order request and act as point-of-contact for user queries on use of helpdesk
  • Provide feedback to the requestor on the status of their order if required by user
  • Issue internal correspondence / notices to users (including ad hoc maintenance work and weekend task)
  • Develop and maintain close relationship with Business Unit Administrators and key users

Event Management

  • Liaise with Catering Team / users on meeting room & event set up
  • Ensure meeting / event related work requests are logged in online tool

Health and Safety

  • Coordinate and arrange First Aider / AED Operator training for internal users
  • Issue workstation comfort survey to new staff, monitor replies and arrange on-site assessment as required

Executive Parking Management

  • Manage Executive Parking programme for client
  • Vet internal car park applications in accordance with client’s policy
  • Coordinate car park application / termination, car park access and shuttle lift access for eligible users with Building Management Office
  • Prepare monthly carpark usage report
  • Handle all car park enquires

Office Plant Management

  • Managed indoor plant rental programme.
  • Arrange purchase and delivery of festive plants, e.g. Christmas and Chinese New Year

Administration Management

  • Support Team administration
  • Prepare monthly attendance summary and OT record for JLL team
  • Filing of work orders and other documentations

Sound like you? To apply you will have:

  • Higher Diploma / Degree in Building Studies, Facility Management and Property Management
  • A minimum of 2 years relevant working experience in the corporate real estate, facilities
  • Strong customer service and interpersonal skills
  • Good understanding of facilities / housekeeping management
  • Good command of both spoken and written English and Chinese
  • Basic computer skills in Microsoft Office, MS project, powerpoint, excel and Autocad
  • Independent, self-motivated, flexible, responsible and willing to work under pressure

What you can expect from us

We’re an entrepreneurial, inclusive culture. We succeed together - across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We’ll offer you a competitive salary and benefits package.

With us, you’ll develop your strengths and enjoy a career full of varied experiences. We can’t wait to see where your ambitions take you at JLL.

Apply today!

More job information
  • 5-day week
  • 13-month pay
  • Dental plan
  • Discretionary bonus
  • Insurance plan
  • Medical plan
Job Function
Employment Term
  • Permanent
  • Full-time
  • 2 years
Career Level
  • Entry level
  • Asso. Deg or High Dip
  • Degree
  • Master's degree