Job ref no.: CT3116508-01#0466

Conference Coordinator

Regus Business Centre Ltd

  • Dental plan
  • Discretionary bonus
  • Medical plan
  • Paid overtime

The Conference Coordinator is responsible for supporting the Conference Sales Manager in overall coordination and administration of actual and video conferences to ensure client satisfaction and administration efficiency.


Key Responsibilities:

  • Act as a point of contact for clients after a sale is completed. Follow-up with clients before, during and after each conference.
  • Prepare run-down and logistics arrangements for the conferences.
  • Prepare the conference room/equipment setup and catering service.
  • Keep the office and conference rooms well-organised and stocked with required stationary and equipment.
  • Conduct Centre tours and pre-function meetings with clients in relation to conferencing.
  • Follow-up on unpaid accounts, raise requests for debtor assistance and resolve account disputes when necessary.
  • Prepare month-end reports to management and ensure all conference enquiries and bookings.
  • Handle any other ad hoc request from clients and manager.
  • Shift duty is required.


Key Requirements:

  • 1-4 years related work experience in event management, hospitality or customer service role is required.
  • Fluent in Cantonese & English. Good in Mandarin is an advantage.
  • Analytical mind with attention to details and ability to “think out of the box".
  • Self-starter and able to work under pressure.
  • Excellent written and verbal communication and negotiation skills.
  • High literacy in computer application, proficient in Microsoft Office.
  • With service-oriented mindset.
  • Candidates with more experience may be considered as Senior Conference Coordinator.

Interested parties please click Apply Now to submit your application.

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More job information
Job ref no. CT3116508-01#0466
  • N/A
Job Function
  • Wanchai
Employment Term
  • Permanent
  • Full-time
  • 1 year - 4 years
Career Level
  • Non-management level
  • F.5- F.7 or DSE
  • Diploma or equivalent
  • Asso. Deg or High Dip