Job ref no.: CT3114630-01#5632

Conference Executive

MIMS (Hong Kong) Limited

  • 5-day week
  • 13-month pay
  • Dental plan
  • Discretionary bonus
  • Insurance plan
  • Medical plan

Job Description :

 The division is responsible for organizing meetings and conferences for the medical community in Asia and beyond.  The role of a Conference Executive is to assist the team working on an event to great success.


 Responsibilities :

  • To assist Conference managers in:
    • Venue-searching to meet (and exceed) client expectations
    • Provision of proposed venue report, with detailed comparison chart
    • Liaison with hotel regarding contract & arrangements
    • Provision of regular status report to client, including delegate registration
    • Liaison with invited speakers & VIP guests (travel, accommodation, special requirements)
    • Liaison with internal editorial, design and production teams to produce event materials (invitations, backdrop, quick-stands, abstract books)
    • Liaison with contractors
    • On-site leadership of team, including team briefings
    • Overall supervision of event:
      • Meet & greet
      • Audio-visual
      • Room set-up
      • Scientific program
      • Welcome letters/departure information
      • Social functions: F&B, transport arrangements
  • Provision of budget report on completion of event


Required skills/backgrounds:

  • University degree
  • Proactive and well organized
  • Excellent communication and negotiation skills to work with clients and suppliers
  • Detail-oriented
  • Team player and proven ability to be a leader
  • 2 years’ experience in meeting/conference management, preferably with pharmaceutical event background
  • Experience in preparation of budget reports
  • Flexibility in working hours
  • Ability and willingness to travel on weekends
  • Flexible and actively seeking to acquire new knowledge and skills


Attractive remuneration package will be offered to the right candidate. Interested parties, please send us your resume with current and expected salary by clicking Apply Now


Personal data collected would be used for recruitment purpose only.


All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.

More job information
Job ref no. CT3114630-01#5632
  • N/A
Job Function
  • Wanchai
Employment Term
  • Permanent
  • Full-time
  • 2 years
Career Level
  • Entry level
  • Degree