Job ref no.: CT3119080-01#5395

Conference Producer V Haymarket Brand Media (Freelance)

Haymarket Media Limited

Overview – You are responsible for maximising delegate and sponsorship revenue for conferences through top-level production and marketing for Haymarket Brand Media.

This will involve in-depth research into target market, identifying hottest topics, writing programme & copy, recruiting speakers and executing an effective marketing campaign within set budget and deadlines.  You will also liaise with speakers and sponsors and ensure the smooth running of your conferences on-site.

You should demonstrate excellent telephone, written and face to face skills at all times as well as a keen interest in innovating the work of the conference department.

As a conference producer, you will also be expected to generate topics through your research, publications and relationships with limited management support through the production process.  You will be tasked specifically with growing individual events and increasing their profitability.

Overall responsibilities:

  • Write and analyse your own topic briefs and set individual event strategy points and targets
  • To demonstrate a full understanding and application of research techniques in calls without prompting from manager
  • Working closely with the sales team at the events by identifying key supplier audiences, innovating the events to incorporate sponsors' objectives and generating a strong list of leads, as well as being actively involved in sales meetings and sales generation activities
  • Successfully increase delegate revenue through sophisticated and targeted marketing for marketing campaigns including all potential markets and job titles without prompting from manager
  • Generate topics for potential conferences from research calls, publications and key industry relationships
  • Be able to successfully generate a conference topic from a list of job titles
  • Warm up potential sponsors
  • Look for exciting new ways to innovate conferences formats
  • Attend sponsorship meetings and help put together a targeted package for partners
  • Build relationships with sponsors/speakers and marketing partners that builds across conferences -start thinking about 'speaker advisory boards' and networking within the industry
  • Demonstrate a clear understanding of budgets and start to identify areas for savings, innovations etc.
  • Be able to start producing a new event while completing the production of a previous conference
  • Find new market areas for sponsorship
  • Innovate internal business processes to make them more effective/efficient
  • Demonstrate a clear interest in the forward schedule and company strategy going forward
  • Participate in the company strategy going forward and the department's overall objectives and plans


  • Problem solving
  • Team work
  • Resilience
  • Attention to detail
  • Confidence and Charisma
  • Professional at all times
  • Good personal presentation
  • Pro-active
  • Team player
  • Initiative
  • "Can do" attitude
  • Determined to succeed
  • Positive, Enthusiastic, Hardworking
  • Willing to learn and take onboard new ideas
  • Ability to take constructive criticism and apply it positively
  • Self-motivated. Disciplined and hardworking
  • Maturity and versatility
  • Excellent personal standards including time keeping and dress code on-site at events
  • Candidates with prior experience in the marketing and events industry will be favoured but not essential

We offer attractive remuneration package and a fantastic working environment. Based in bright, modern offices in Quarry Bay, Hong Kong. The company culture is friendly, informal and creative, but with an emphasis on high-quality work.

Haymarket is an equal opportunities employer and welcomes applications from all areas of the community. This position is a freelance position and based in Hong Kong. Interested candidates are invited to send a detailed CV, with current and expected salary to us by clicking Apply Now.

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More job information
Job ref no. CT3119080-01#5395
  • N/A
Job Function
  • Quarry Bay
Employment Term
  • Freelance
Career Level
  • Middle management level
  • N/A