Job ref no.: O/THEi-VAR/EAII_III/11/18 (CT3118044-01#0186)
Technological and Higher Education Institute of Hong Kong

Executive Assistant II / III

Technological and Higher Education Institute of Hong Kong

The Technological and Higher Education Institute of Hong Kong (THEi) offers over 20 innovative degree programmes that are vocationally oriented and developed with significant industry input. All the programmes are accredited by the Hong Kong Council for Accreditation of Academic and Vocational Qualifications, and most are also accredited by the relevant professional bodies. In 2018/19 AY, twelve programmes are included in the Government’s Study Subsidy Scheme for Designated Professions / Sectors (SSSDP), which provides subsidies to students varying from $41,000 to $71,700 per year. For more information about our Institute, please visit https://www.thei.edu.hk.

Major Duties:
(a) To provide clerical and general administrative support to Faculty / Department / Operational Unit of the Institute;
(b) To draft official correspondence, including emails, letters and notices;
(c) To assist in document management, and the compilation of management reports and statistics;
(d) To handle enquiries and provide counter services;
(e) To provide secretarial and administrative support to the management of the Institute; and
(f) To assist in the supervision of junior / minor grade staff.

Requirements:
(a) (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E/ Level 2 or above including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
(ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained" or above in Applied Learning subjects / Grade E or above in Other Language subjects, and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
(iii) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
(b) A high proficiency in the use of computer software applications, including MS Word, MS Excel, PowerPoint, and Chinese word processing;
(c) Good communication, interpersonal and organisational skills; and
(d) Ability to work independently and be a good team player.

Notes:
(1) Candidates may be appointed on part-time or temporary terms of employment.
(2) Applicants without the academic qualifications required but have completed Form 5 or equivalent may be considered for the post of Executive Assistant III.
(3) Shortlisted applicants will be required to attend a Computer Skills Test including MS Word, Chinese word processing (Cangjie (倉頡) or Quick (速成)) and MS Excel.
(4) The appointee may be required to work irregular hours or shifts and perform duties on Saturdays and Sundays as necessary.
(5) The remuneration package will be competitive and commensurate with qualifications and experience.
(6) Candidates who have responded to the previous advertisements in the last 6 months need not apply.

APPLICATION
A completed application form [VTC-1 (Rev. 1/2018)], together with full curriculum vitae, should be sent to The Registry, Technological and Higher Education Institute of Hong Kong, 14/F (South Block), 133 Shing Tai Road, Chai Wan, Hong Kong, or by e-mail to thei-jobs@vtc.edu.hk. Please specify on the envelope, or in the subject of the e-mail, whichever is appropriate, the reference of the post being applied for.

Candidates who would like to submit their applications through email are requested to take note of followings:
(1) Please cite “Application for the Post of Executive Assistant II / III (Ref. No.: O/THEi-VAR/EAII_III/11/18)" as the email subject;
(2) Completed application form (with file name as ‘VTC1-VAR-EAII_III-applicant’s name’) and detailed curriculum vitae (CV) (with file name as ‘CV-VAR-EAII_III-applicant’s name’) should be provided in PDF format with total file size below 10MB.

Review of applications will start as soon as possible and continue until the post is filled. THEi thanks all applicants for their interest. But only applicants who are shortlisted for interviews will be notified of the application result. Applicants may consider their applications unsuccessful if they do not hear from us within 6 months after submission. The Institute reserves the right not to fill the post. Personal data collected will be used for recruitment purposes only and will be destroyed 12 months after the completion of the recruitment exercise.

More job information
Job ref no. O/THEi-VAR/EAII_III/11/18 (CT3118044-01#0186)
Salary
  • N/A
Job Function
Industry
Employment Term
  • Full-time
Experience
    N/A
Career Level
  • Non-management level
Education
  • F.5- F.7 or DSE
  • Diploma or equivalent
  • Asso. Deg or High Dip
  • Degree