Job ref no.: CT3114843-01#6293

Executive Assistant: Secondary School

Hong Kong Academy

  • 5-day week
  • Medical plan

Position Overview

The Executive Assistant: Secondary School will be responsible for the day-to-day office administrative support to the Secondary School Principal and Secondary School Leadership Team and Staff. The Administrative Assistant will report directly to the Secondary School Principal and liaise with the Learner Support team, teaching and support staff.


Qualifications and Experience

The Executive Assistant: Secondary School should have:

  • Excellent communication skills in English and Cantonese
  • Administrative support skills
  • Computer proficiency essential
  • Excellent time management skills
  • Ability to multi-task


Work hours

7:45 am – 4:00 pm from Mondays to Fridays; 45-minute lunch break


General Responsibilities

The Executive Assistant: Secondary School will be responsible for:

  • Performing all office administrative support to the Secondary Principal and Secondary Staff
  • Handling incoming telephone calls
  • Making appointments for the parents and teachers with the Principal and Teachers
  • Greeting visitors, parents and students for any inquiries
  • Collecting/sorting incoming and outgoing mails, couriers and fax
  • Organizing and filing of Secondary School student files
  • Coordinating with the Operations Director for the stationery and Nurse for first aid supplies
  • Reporting the daily student and teachers attendance via school intranet


Additional Responsibilities and Qualifications 

  • Proficiency with the HKA database systems for maintaining current student data and communication with parents
  • Assisting the International Baccalaureate (IB) Coordinators (DP and MYP) with the compilation and organization of student work and ensuring timely preparation and mailings of student internal assessment work
  • Assisting the Student Action Coordinator and Athletic Director with the planning and logistics of all student trips both locally and internationally
  • Assisting with the preparation and organization of locally hosted conferences with local staff, visiting guests, and students
  • Other duties as assigned by Supervisor

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More job information
Job ref no. CT3114843-01#6293
  • N/A
Job Function
  • Sai Kung
Career Level
  • Non-management level
  • F.5- F.7 or DSE
  • Diploma or equivalent
  • Asso. Deg or High Dip