Job ref no.: CT3119080-01#1053

Executive Assistant to CEO

Icicle Production Company Limited

Benefits
  • 5-day week
  • Discretionary bonus
  • Education subsidies
  • Medical plan

Can you handle complex calendaring and heavy travel planning? Are you the type of person who jumps in with both feet when it comes to taking on new tasks and projects? Are you masterful at problem-solving? Do you thrive at handling multiple demands in a rapidly changing environment? Do you reach out to people without hesitation and are you strong at communicating?

If you say yes to all the above, you have a strong potential to be a rockstar Executive Assistant to our CEO. In this role, you will anticipate our CEO’s needs, take ownership of her schedule, keep various business functions organised, keep her internally and externally connected so she can better focus on the business priorities at hand.

RESPONSIBILITIES

  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Facilitate staff meetings by structuring agendas, taking notes, and organizing work streams
  • Coordinate internal and external meetings
  • Manage hectic and complex calendars
  • Manage CEO’s contact database
  • Prepare expense reports and purchase requisitions
  • Coordinate both domestic and international travel arrangements
  • Draft and manage correspondence and communications on behalf of the executive, as appropriate
  • Serve as a liaison between the CEO and other senior execs and business functions
  • Organize space planning and offsite events
  • General office duties as needed
  • Build cross-functional relationships between departments
  • Ability to work flexibly in terms of responsibilities and responsiveness

MINIMUM QUALIFICATIONS

Experience:

  • 4+ years of experience providing administrative support, calendar management, coordinating travel logistics and preparing expense reports to 1 or more executives in a fast-paced environment preferably in technology, media, internet or related companies
  • Superior verbal and written communication skills, and at multiple levels in an organisation.
  • Experience in prioritizing multiple projects
  • Bachelor degree or above and absolute fluency in English. (Additional Chinese skills is a plus)

Qualities:

  • Flexible - in terms of responsibilities and responsiveness with a positive “can-do" spirit
  • Quick learner - have a “knack" for tech – able to figure out new systems and adapt on the go
  • Independent - you will be able to work under little direction and exercise sound judgment when making time sensitive decisions
  • Team player - able to thrive in a team setting and willingness to help others
  • Problem solver - you will be able to actively find a creative solution efficiently and proactively
  • Trustworthy - must have impeccable discretion with access to sensitive company, customer, and personal information
  • Professional demeanor and comfortable working with executives and VIP visitors

Bonus Points

  • Previous startup experience, preferably in a rapid, high growth environment

Interested parties please click Apply Now to apply job.

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More job information
Job ref no. CT3119080-01#1053
Salary
  • N/A
Job Function
Industry
Location
  • North Point
Employment Term
  • Full-time
Experience
  • 4 years - 9 years
Career Level
  • Non-management level
Education
  • Degree