Job - Executive Assistant, The Hong Kong Polytechnic University
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The Hong Kong Polytechnic University

OFFICE OF FACULTY OF ENGINEERING

Executive Assistant

Job Ref.16120105-IE

Duties

The appointee will be required to:

(a) provide logistic and operational support for various meetings, activities and events of the Office;

(b) assist in the development of faculty publications and marketing collaterals;

(c) manage and update website and other online promotion channels;

(d) provide administrative support to academic programmes, student records, registration, examination and research matters;

(e) compile statistical reports and maintain database of the office;

(f) handle enquiries, manage the reception counter and assist in general office management; and

(g) perform any other duties as assigned by the Dean of Faculty or his delegates.

The appointee may be required to work outside office hours.

Qualifications

Applicants should have:

(a) a recognised degree or an equivalent qualification;

(b) at least one year of relevant working experience;

(c) a good command of English and Chinese, with fluency in Putonghua being an advantage;

(d) proficiency in computer software applications including Microsoft Office and Chinese Word Processing, preferably with knowledge of desktop publishing software such as Photoshop and Illustrator;

(e) good communication, interpersonal and organization skills; and

(f) self-motivation and the ability to work independently.

Preference will be given to those with working experience in tertiary institutions/similar organizations. Shortlisted candidates will be invited to take a written test and a hands-on test in computer software applications.  

Remuneration and Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement. Applicants should state their current and expected salary in the application. 
 

Application

Please submit application form via email to hrstaff@polyu.edu.hk; by fax at 2764 3374; in person to Human Resources Office, 13/F, Li Ka Shing Tower, The Hong Kong Polytechnic University, Hung Hom, Kowloon; or by mail to the above address. If you would like to provide a separate curriculum vitae, please still complete the application form which will help speed up the recruitment process. Application forms can be obtained via the above channels or downloaded from http://www.polyu.edu.hk/hro/job/en/guide_forms/forms.php. Recruitment will continue until the position is filled. Initial consideration of applications will commence on 15 December 2016. Applicants who are not invited to an interview within two months of the closing date should consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement for recruitment can be found at http://www.polyu.edu.hk/hro/job/en/guide_forms/pics.php.  

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Job Ref No.
16120105-IE (CT3105662-01#0045)
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