Job ref no.: CT3115087-01#0074
Swire Hotels

Executive Assistant

Swire Hotels

  • 5-day week
  • Compassionate leave
  • Dental plan
  • Discretionary bonus
  • Insurance plan
  • Medical plan

Purpose of Job

  • Report to the Head of Finance
  • Provide overall day to day, administrative and secretarial assistance to the Head of Finance with overall responsibility of HK, China & USA hotels
  • Assist in the preparation & distribution of all sorts of executive and management reports, meeting minutes, board circulars and arrange meetings logistics
  • Manage license database and contract database for the Central Support Office, assist the Head of Finance in key documentation and filing, corporate administration and secretarial duties
  • Manage the schedules & calendar for the Head of Finance and highlight critical date list & coordinate meeting materials
  • Follow up Hong Kong hotels insurance claims & liaison with insurance brokers and filing of such
  • Perform general administrative duties e.g. prepare reimbursement reports for the Head of Finance
  • Carry out ad-hoc tasks and duties as assigned by the Head of Finance


Do you have the following?

  • Higher diploma holder or above; with formal secretarial training or similar professional qualifications preferred 
  • At least 5 years’ relevant experience in a similar capacity, preferably in the hospitality industry or a multinational company. Candidates with higher qualification e.g. degree holder but less experience could be considered
  • Proficient in MS Office applications especially Excel skills
  • Excellent command of both written and spoken English and Chinese, proficiency in Putonghua would be a definite advantage
  • Strong interpersonal and communication skills, attention to details, well-organised and able to work under pressure
  • Enjoy working in a fast-paced and dynamic environment


We offer attractive benefits (including 5-day work week) and excellent career development opportunities to our team members.

Want to be one of us? Please send us your CV.

Applicants who do not hear from us within six weeks of application should consider their applications unsuccessful. Information collected will be used for employment purpose only.


Swire Properties Hotel Management Limited

More job information
Job ref no. CT3115087-01#0074
  • N/A
Job Function
  • Taikoo Shing
Employment Term
  • Permanent
  • Full-time
  • 5 years
Career Level
  • Non-management level
  • Asso. Deg or High Dip
  • Degree