Job ref no.: CT3120081-01#2783

Executive Assistant


Executive Assistant - 90224983

Primary Location:CN-91-Central and Western

Job Type:Permanent/Regular

Posting Range:25 Feb 2019 - 4 Mar 2019


Barclays Overview
Barclays is a transatlantic consumer, corporate and investment bank offering products and services across personal, corporate and investment banking, credit cards and wealth management, with a strong presence in our two home markets of the UK and the US. Our goal is to become the bank of choice by providing superior services to customers and clients and supporting our stakeholders via a commercially successful business that generates long-term sustainable returns.

Our two clearly defined divisions, Barclays UK and Barclays International, provide diversification by business line, geography and customer, enhancing financial resilience and helping to contribute to the delivery of consistent returns through the business cycle. We have a strong core business with exciting prospects, well positioned to deliver long-term value for our shareholders.

Consistent with the objective of delivering long-term sustainable value for all our stakeholders, we have developed our Shared Growth Ambition – our approach to citizenship and the sustainability of the business model we operate. The aim is to make decisions and do business that provides our clients and customers, and the communities which we serve, with access to a prosperous future.

The delivery of our strategy is underpinned by the energy, commitment and passion of our people, and we are clear on our common purpose: to help people achieve their ambitions, in the right way.
About Banking
We offer comprehensive financial advisory, capital raising, financing and risk management services for corporations, governments and financial institutions worldwide

Our Banking teams are at the heart of our origination-led Investment Banking strategy.
Applying deep expertise across sectors, regions and products, we create customised, sophisticated strategies to help clients achieve their goals. Our integrated coverage model offers our clients seamless access to industry- and geography-specific expertise across all products. This ensures that clients around the world receive the most informed strategic advice, comprehensive financial solutions and risk management services wherever they do business.


We are an equal opportunity employer and we are opposed to discrimination on any grounds.

Overall purpose of role
Supporting a group of markets professionals in Hong Kong, including Managing Director (Co-Head of Asia Credit Sales), credit sales & credit trading team
Key Accountabilities
  • Secretarial support to team of credit sales & traders with regional coverage clients
  • Extensive diary management and coordination across the area (regionally and globally)
  • Organize meetings and assist with agenda; build good rapport with assistants to clients
  • Track and follow through on actions
  • Organize travel arrangements, cabs and visas for business trips
  • Expense processing
  • Liaise with other regions to arrange inter-office visits including security access, desk allocation, PC login, and staff/client meetings
  • Assist with desk locations for new joiners and overseas visitors and ensure that desks are set up in line with requirements and moves
  • Action voicemails/incoming calls in a prompt and timely manner
  • Provide back-up secretarial cover for other secretaries during absences and busy periods
  • Order equipment and stationery supplies
  • Assist in coordinating corporate client events together with the events team
  • Maintain the filing system
  • Coordinate and maintain holiday schedule for the team to ensure no operational outages
  • Ad hoc administration
Risk and Control Objective Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Barclays Policies and Policy Standards

Person Specification
  • Experience working as an Executive Assistant within a banking environment
  • Extensive experience with MS Office packages particularly PowerPoint & Excel and advanced knowledge of Outlook
  • SAP expenses or similar expense system preferred
  • Team player, confident and processional
  • Focused hard worker, willing to “go the extra mile"
  • Excellent attention to detail
  • Highly organized
  • Proactive not reactive
  • Ability to work under pressure and to tight deadlines
  • Ability to deal comfortably with all levels of management within the organization
  • Fluency in English verbal and writing is a must

Interested parties please click Apply Now to apply job.

Purpose and Values
Barclays has a single cross-business Purpose for Barclays and five core Values which underpin it. Our Purpose is creating opportunities to rise. We are a company of opportunity makers working together to help people rise – customers, clients, colleagues and society. Put simply this is the answer to the question ‘What is Barclays for?’ and it should guide our every action as employees.

We respect and value those we work with, and the contribution that they make.
We act fairly, ethically and openly in all we do.
We put our clients and customers at the centre of what we do.
We use our energy, skills and resources to deliver the best, sustainable results.
We are passionate about leaving things better than we found them.

All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.

More job information
Job ref no. CT3120081-01#2783
  • N/A
Job Function
  • Central
  • Western District
Employment Term
  • Permanent
  • Full-time
Career Level
  • Entry level
  • N/A