Job ref no.: CT3120081-01#2800

Executive Assistant

Appex Group Limited

As Executive Assistant to the Managing Director – Asia, you will serve as the primary contact for internal and external parties on all matters pertaining to the above-mentioned parties while overseeing special projects and the below essential duties and responsibilities:

  • Provide Executive assistance support by managing an active calendar of appointments for the Managing Director – Asia.
  • Arrange complex and detailed travel plans and itineraries; compile documents for travel-related meetings.
  • Arrange expense reports, review and liaise directly with finance department
  • Management of correspondence of a highly confidential nature
  • Support the team with coordination of programs, events, or conferences
  • Office Management of Hong Kong offices; Stationary, Branding, Vendors & Courier service
  • Devise and maintain office systems including data management and filing.
  • Plan, coordinate and ensure schedules are followed and respected.
  • Coordinate with internal Operations team globally to execute initiatives as needed.
  • Screen incoming calls
  • Research, prioritize, and follow up on incoming issues and concerns addressed to team members which are of a sensitive or confidential nature. Determine appropriate course of action, referral, or response
  • Report on sale follow up’s each week for each sales person
  • Prepare memorandums outlining and explaining administrative procedures and policies
  • Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
  • Requests and coordinates client due diligence documentation and follow-up as needed.
  • Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
  • Independently liaise with service providers as necessary
  • Provide coverage to the team where needed
  • Able/willing to take on additional duties as and when required

Candidates should possess the following Requirements:

  • A third level qualification, preferably in a business discipline;
  • Two to three years’ related experience; or equivalent combination of education and experience;
  • Very proficient in written and spoken English - Mandarin is advantageous;
  • Strong MS Office skills; including Word, Excel and PowerPoint;
  • Financial Services experience and database management experienced preferred;
  • Able to demonstrate strong attention to detail;
  • An ability to communicate effectively through all channels of communication.

About our client:

Our client a multi-national fund governance firm serving funds in Europe and Asia. Our client offers a competitive remuneration package.

Interested individuals can send CV Expected Salary

Job Types: Full-time, Permanent


  • Executive Assistant: 2 years (Preferred)

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More job information
Job ref no. CT3120081-01#2800
  • N/A
Job Function
Employment Term
  • Permanent
  • Full-time
  • 2 years - 3 years
Career Level
  • Non-management level
  • N/A