Job ref no.: 230105009
The Hong Kong Polytechnic University

Executive Assistant

The Hong Kong Polytechnic University


Executive Assistant (Ref. 230105009)


The appointee will be required to:

(a) provide administrative support for academic programmes relating to student admission and registration, promotion, subject registration, timetabling, assessment and student activities, etc.;

(b) coordinate and ensure compliance with the procedural guidelines and the regulations required for the operation and administration of the academic programmes;

(c) maintain student record and database of the academic programmes, and compile statistical reports related to students and graduates;

(d) answer written and telephone enquiries from staff, students and applicants;

(e) provide secretarial and administrative support to committees and meetings;

(f) perform general office administrative work for the Department; and

(g) perform any other duties as assigned by the Head of Department or his/her delegates.


Applicants should have:

(a) a recognised degree;

(b) a good command of both written and spoken English and Chinese, with fluency in Putonghua;

(c) good interpersonal, communication, problem-solving and organisational skills;

(d) a strong sense of responsibility, a detail-oriented mind, a proactive attitude and competence in multi-tasking;

(e) the ability to work independently and under pressure, and as an effective team member; and

(f) high computer literacy and knowledge of software applications.

Preference will be given to those with solid knowledge of operation of academic programmes and relevant post-qualification work experience at tertiary institutions.

[Applicants who have responded to the previous advertisement(s) need not re-apply.]

Condition of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.


Please submit an application through PolyU’s career website ( Consideration of applications will commence on 23 March 2023 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at

PolyU is an equal opportunity employer committed to diversity and inclusivity. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.

More job information
Job ref no. 230105009
Job Function
  • Hunghom
Work Model
  • On-site / At the workplace
Employment Term
  • Full-time
  • 0 year
Career Level
  • Non-management level
  • Degree