Job ref no.: PR0564/21-22
Hong Kong Baptist University 香港浸會大學

Executive Officer

Hong Kong Baptist University


Academic Affairs Section and Undergraduate Studies Section

Executive Officer (PR0564/21-22)

The Academic Registry is looking for a dynamic and experienced person to perform administrative duties in the Academic Affairs Section and Undergraduate Studies Section.


  • Handle a full spectrum of programme administration which involves class scheduling, course registration, graduation checking, data processing and overseeing student matters, etc.;
  • Provide secretarial support to committees;
  • Take part in commencement, new student enrolment, examinations;
  • Provide support for the University publications such as University Student Handbook and University Calendar;
  • Manage the Student Information System; and
  • Assist the Section Head in supervising a team of Executive Assistants and clerical staff.


  • A recognised degree plus at least seven years of RELEVANT work experience in the tertiary education sector and the above work areas;
  • Meticulousness, good communication, analytical and problem solving skills and a strong sense of responsibility;
  • Self-motivation with the ability to work independently as well as with a team;
  • Proficiency in computing applications (including Excel or Access) and data extraction, processing and analysis; and
  • An excellent command of both written and spoken English and Chinese (including Putonghua).

Shortlisted candidates will be invited to attend a written assessment. Applicants who have responded to the previous advertisement are under consideration and need not re-apply.

The initial appointment will be offered on a fixed-term contract of two years. Re-appointment thereafter will be subject to mutual agreement and availability of funding.

Salary will be commensurate with qualifications and experience. 

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System ( Those not invited for interview 8 weeks after the closing date may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions then applicable at the time of offer.

Closing date: 31 May 2022

More job information
Job ref no. PR0564/21-22
Job Function
Employment Term
  • Contract
  • Full-time
  • 7 years - 12 years
Career Level
  • Middle management level
  • Degree