Job ref no.: CT3114389-01#7136

Executive Personal Assistant

SpotOn Consultancy Group Limited

  • 5-day week
  • Dental plan
  • Medical plan

Our client is a Japanese based company principally engaging in real estate brokerage in APAC. They are inviting an executive PA who is eager to help COO to develop and nurture strategic business relationships (B2B/ B2C) through proper CRM tactics.



Secretarial/ Office Support (50%):

  • Organize the COO’s calendar and coordinate meetings/ appointments
  • Handle personal and family matters of the COO
  • Handle business correspondence, reports, proposals and confidential documents as requested
  • Provide secretarial and administrative support to the COO
  • Support in general office administration and maintenance services
  • Arrange travel schedules, hotel accommodation, and visa applications
  • Manage office environment on health & safety, equipment, phone system and security, etc.


Business Development/ Client relationship (30%)

  • Researching organisations and individuals online to identify new leads and potential new markets
  • Researching the needs of companies/ clients and learning who makes decisions about purchasing
  • Contacting potential clients via email or phone to establish rapport and set up meetings
  • Maintaining fruitful relationships with existing customers
  • Keeping client database
  • Engaging & Reengaging clients by phone/ email/ meetups
  • Developing visit calender for COO


Project basis (20%)


  • Degree holder in any discipline with 5 years relevant working experience
  • Experience in supporting Senior Management is an advantage
  • Good command of spoken and written English and Chinese (Cantonese & Mandarin)
  • Good time management with the ability to multitask
  • Smart, presentable, proactive, detail-minded, well organized, self-motivated and creative and work independently
  • Strong communication and IT fluency (MS Word, Excel, PowerPoint)


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More job information
Job ref no. CT3114389-01#7136
  • N/A
Job Function
Employment Term
  • Full-time
  • 5 years - 10 years
Career Level
  • Non-management level
  • Degree