Posted on 2021-10-08

Executive Secretary (Wealth Management)

BNP Paribas

About BNP Paribas in Asia Pacific (

In Asia Pacific, BNP Paribas is one of the best-positioned international financial institutions with an uninterrupted presence since 1860. Currently with over 15,000 employees* and a presence in 14 markets, BNP Paribas provides corporates, institutional and private investors with product and service solutions tailored to their specific needs. It offers a wide range of financial services covering corporate & institutional banking, wealth management, asset management, insurance, as well as retail banking and consumer financing through strategic partnerships.

Worldwide, BNP Paribas has a presence in 74 countries with more than 190,000 employees. It has key positions in its three main activities: Domestic Markets and International Financial Services (whose retail-banking networks and financial services are covered by Retail Banking & Services) and Corporate & Institutional Banking, which serves two client franchises: corporate clients and institutional investors. Asia Pacific is a key strategic region for BNP Paribas and it continues to develop its franchise in the region.

BNP Paribas offers you an exciting career opportunity in an international, challenging business environment characterized by high pace and diversity with focus on creating valuable relations with our customers. We offer a competitive salary & benefits package and also an excellent work environment where you're valued as part of our team!

  • excluding partnerships

Position Purpose

  • Perform standard & complex secretarial duties and general support to department head, with access to sensitive and confidential information and data which requires strict confidentially undertaking.
  • General administration support to Wealth Management, as requested from time to time.
  • Direct contribution to BNPP operational permanent control framework.
  • Contribute to the implementation of operational permanent control policies and procedures in day-to-day business activities, such as Control Plan.
  • Comply with regulatory requirements and internal guidelines

Key Responsibilities

  • Preparation of documents and presentation materials. Proof material for errors and ensure layout is in line with the Bank’s style.
  • Handling of internal/external correspondences.
  • Maintenance/filing of documents.
  • Collect information needed by supervisor for conferences, meetings and reports.
  • Arrange on/off-site meetings, events and conference.
  • Take meeting minutes.
  • Schedule and co-ordinate meetings and facilities which may include travel and lodging arrangements.
  • Receive, handle and transfer phone calls and messages within the department promptly and courteously. Visitor/telephone screening.
  • May have access to confidential and sensitive reports/analyses/clients/ staff/other information to the Bank.
  • Responsible for general administration, including stationery.
  • Other ad hoc assignments.

Competencies Required

  • Communicative, flexible, efficient, hardworking and able to work under pressure
  • Customer service oriented with pleasant personality, good initiative and innovative
  • Proficiency level in written and spoken English
  • Familiar with word processing, spreadsheet, and presentation software
  • Require basic knowledge of private bank operational procedures

Experience and Qualifications required

  • Degree holder
  • Minimum 8 years’ experience in banking industry or other financial institutions

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More job information
Job Function
Employment Term
  • Permanent
  • Full-time
  • 8 years - 13 years
Career Level
  • Non-management level
  • Degree