Executive Secretary

Corporate Governance and Secretariat

Corporate Governance and Secretariat function comprise qualified lawyer, chartered company secretaries and executives of high caliber. We work as a team, with a mission to provide comprehensive and professional company secretarial services and advice to the Board and Board Committees as well as Senior Management of Hang Seng Group, with reference to best-in-class corporate governance practices, to facilitate the Bank in achieving long-term and sustainable success.

We are currently seeking a high caliber professional to join our department as Executive Secretary.
 
Principal responsibilities  

• Provide secretarial and coordination services to Directors and management
• Provide administrative and personnel support to the function.
• Handle documents and general office processing and assist in the transition into a paperless and electronic environment
• Assist in basic corporate governance works
• Assist in meeting logistics and coordination for Directors and management trainings as and when required
• Manage itinerary of meetings and events for Directors and management and support departmental events including but not limited to, lunches/dinner/events for Directors/management
• Handle administrative duties including telephone calls, emails in an accurate and prompt manner, and conference room booking for the function
• Support basic finance processing and approvals of departmental expenses
• Handle booking of overseas travels and support of visitors
• Streamline and simplify departmental administrative process to empower self-service of the team

Requirements

• Diploma Holder or above
• Minimum of 5 years of relevant experience in sizable organizations, experience in financial services will be an advantage
• Strong attention to details, with ability to work independently and under pressure
• Good communication, interpersonal and organizational skills
• Good knowledge of computer skills and office automation tools
• Strong change orientation and initiative on continual improvements
• Proficiency in both English and Chinese; written and spoken
• Great sense of ownership and servicing mindset to ensure efficient and effective customer service processes

Visit Hang Seng Career Page and sign up with our Talent Community to receive the latest information about our career opportunities in Hang Seng Hong Kong.

The health and safety of our employees and candidates is very important to us. Due to the current situation related to the Novel Coronavirus (2019-nCoV), we’re leveraging our digital capabilities to ensure we can continue to recruit top talent at the HSBC Group.  As your application progresses, you may be asked to use one of our digital tools to help you through your recruitment journey.  If so, one of our Resourcing colleagues will explain how our video-interviewing technology will be used throughout the recruitment process and will be on hand to answer any questions you might have. 

All information provided by applicants will be used only for recruitment purposes and will be used strictly in accordance with the Bank's personal data policies, a copy of which may be obtained by the applicant upon request. Unless otherwise instructed in writing by the applicant concerned, applicants may be considered for other suitable positions within the Bank and its related companies. The personal data of unsuccessful job applicants may be retained for a maximum of two years from the date when the job application is rejected and such data may be retained for a longer period if there is a subsisting reason that obliges the Bank to do so, after which the personal data will be destroyed.