Job ref no.: CT3115703-01#2169

Executive/Team Assistant


Are you a detail-oriented multitasker? Do you know how to make sure things run smoothly? We’re looking for someone like that who can provide administrative support to the Asset Management APAC Legal team. You’ll:

  • support the more advanced lawyers with basic legal research
  • maintain legal registers, keep internal record and submit filing with the regulators and government authorities
  • coordinate input from stakeholders into legal documents and various internal reports
  • conduct regular internal control assessments
  • manage and maintain calendars, including conference calls, vacation, travel and team meetings
  • review and handle incoming and outgoing emails and phone calls
  • provide organizational support, including for example the ordering of supplies and equipment, organization of travel arrangements
  • administer filing systems both manually and electronically
  • take care of settlement of accounts, processing invoices and expenses

You’ll be working in the Asset Management APAC Legal team and based in Hong Kong. We are part of the global Legal department and are dedicated to support the Asset Management business in APAC.

You have:

  • several years of administrative experience in a fast-paced, global environment
  • demonstrated proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)

You are:

  • a strong written and verbal communicator, comfortable interacting with colleagues at all levels and external counsel's assistants
  • incredibly organized and detail-oriented, with an innate sense of how to prioritize (you make lists and get things checked off)
  • highly motivated, a helpful team member and can work independently to find solutions
  • fluent in English and Cantonese/Mandarin

Expert advice. Wealth management. Investment banking. Asset management. Retail banking in Switzerland. And all the support functions. That's what we do. And we do it for private and institutional clients as well as corporations around the world.

We are about 60,000 employees in all major financial centers, in more than 50 countries. Do you want to be one of us?
Together. That’s how we do things. We offer people around the world a supportive, challenging and diverse working environment. We value your passion and commitment, and reward your performance.

Keen to achieve the work-life agility that you desire? We're open to discussing how this could work for you (and us).

Why UBS? Video
Are you truly collaborative? Succeeding at UBS means respecting, understanding and trusting colleagues and clients. Challenging others and being challenged in return. Being passionate about what you do. Driving yourself forward, always wanting to do things the right way. Does that sound like you? Then you have the right stuff to join us.
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

Interested parties please apply with full resume including current and expected salary by clicking Apply Now.

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More job information
Job ref no. CT3115703-01#2169
  • N/A
Job Function
Employment Term
  • Permanent
  • Full-time
  • 0 year - 5 years
Career Level
  • Non-management level
  • Degree