Posted on 2022-07-27

Facilities Executive

Hmlet Limited

Job Description
About the job
Hmlet is the leading flexible living brand in Asia, disrupting the home rental market by offering urbanities a curated, cost effective and hassle-free accommodation solution. Backed up by Sequoia Capital and Burda Principal Investments, we change the way people live by leveraging technology, design, planning, and services in the evolving reality of real estate.

As a Facilities Executive, you will lead multiple cross-functional projects at one time. You are responsible for managing the end to end project management process as well as budget planning of construction projects, working with contractors, builders, and architects to provide the most cost-effective plans that meet high-quality standards. You must have strong organizational and communication skills in order to manage and direct development plans. To be successful in this role, you should enjoy working in a fast-paced environment, have excellent time management skills, strong written and verbal communication skills, and have the ability to adapt to different situations.

You will be responsible for:
• Source, manage and support all Operations vendor relationships, communication, contract negotiations, and payments
• Negotiate new or maintain facilities service contracts including but not limited to:
• Maintenance & MEP
• Customer Support
• Landscaping
• Pest Control, etc.
• Oversee the maintenance of buildings and periodically review and report on building health
• Project-manage a portfolio of both large-scale en-bloc maintenance projects and individual strata units
• Regularly conduct a quality control check in order to improve building Operations and Member satisfaction
• Maintain, manage and negotiate with 3rd party vendors for FF&E requirements such as furniture rental, white goods rental and new property inventory purchases
• Prepare Purchase Orders and submit Invoices and Delivery Orders to relevant parties
• Liaise within the Operations team on warehouse allocation for new property FF&E storage
• Be on the lookout for better furniture trends and quality to lower OPEX and CAPEX

The skills, attitude and experience we require are:
• Degree holder in Property Management or related disciplines
• Minimum of 3 years’ of working experience in project & facilities management or a similar field managing residential / service apartment
• Relevant to sound technical and analytical understanding of building systems and overall facilities
• Previous experience with newly developed property for handover duties a definite advantage
• Prior experience managing third party vendors such as contractors
• Able to analyze problems and strategize for better solutions
• Leadership experience with the ability to guide and direct internal and external teams
• Strong communication skills, and experience working in cross-functional teams
• Have the ability to work in a fast-paced environment
• Tertiary qualification in Management or Business Administration or similar field

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