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Job ref no.: CT3114387-01#7008

HR Administrator

Clyde & Co

- HR Administrator - Hong Kong

Overview

Internationally, with more than 4,000 staff operating across six continents, Clyde & Co is a major

international law firm with a distinctive focus on core sectors of infrastructure, international trade, natural

resources, transportation and insurance. The firm has a strong reputation for complex and high profile

international dispute resolution and for its work in and with fast-moving and volatile emerging markets.

Clyde & Co is a truly entrepreneurial firm, always seeking new opportunities and setting new standards in

client service, assisting clients in their business endeavours in over 120 countries around the world. Our

unique culture is based on our integrity, enjoyment of work and spirit of adventure that runs through

everything we do.

Clyde & Co has had a presence in the Asia Pacific region for over 35 years, during which time we have

invested in building a network of market leading specialists who support our clients' international and

regional growth strategies. The past few years in particular have been a time of rapid growth and network

expansion, and we currently have around 50 partners and more than 280 directly-employed staff in-region.

Our regional network includes presence in: Hong Kong, Auckland**, Beijing, Brisbane, Chongqing*,

Jakarta**, Kuala Lumpur**, Melbourne, Mumbai**, New Delhi**, Perth, Shanghai, Singapore*, Sydney,

Ulaanbaatar**, as well as working closely with Clyde & Co offices around the world.

Our lawyers and staff are fluent in English, Mandarin, Cantonese, Shanghainese, Hokkien, Hakka, Bahasa

Indonesia, Bahasa Malaysia, Tamil, Bengali, Bhojpur, Hindi, Kumaoni, Maithili, Punjabi, Afrikaans, French,

German, and Norwegian.

  • Local law Joint venture also in place

** Associated office

Key responsibilities

The role will report to the Hong Kong HR Manager and day to day be supervised by the Hong Kong HR

Advisor/Officer.

Key responsibilities include, but are not limited to:

  • Action all new starter, leaver and employee variation notifications
  • Provide support with the hiring process, which includes posting job advertisements onto job boards

and careers page, organising resumes, scheduling candidate interviews, booking in facilities and

preparing letters of offer

  • Provide support with the on boarding of new employees, which includes creating information

packs, setting new joiners up on all HR databases and systems

  • Work with payroll to ensure that new joiners and variations are captured monthly
  • Scheduling mid probation and end of probation reviews
  • Electronically record exit interview data
  • Maintain and update electronic and hardcopy employee files, HR databases and records
  • Prepare HR data and reports to assist with requests for HR statistics
  • Assist with the preparation of letters and documentation and provide administrative support for

updates to employees, references and maternity / paternity leave cases.

  • Provide assistance with the coordination of the intern and graduate programs
  • Assist with the coordination of the Learning & Development Program, includes scheduling sessions

in the My Development system, recording attendance and attending to logistics for running the

session (i.e. meeting room bookings and catering requests)

  • Support the development and implementation of HR initiatives and systems
  • Provide administrative assistance with all ad hoc requests from HR team members and with

associated HR projects

  • In busy periods or to cover team absence, provide support to the HR Advisor/Officer who is

amongst other areas, responsible for lawyer regulation submissions, work permits, benefit

administration, general and secretarial leave management and CPD applications for recognition.

Candidate Profile

This role will suit someone who enjoys working in fast-paced environment; managing and prioritising their

own workload and deadlines for multiple stakeholders, at the same time as leading a team and engaging

others.

To be considered for this position, candidates should possess the following attributes and skills:

  • University graduate preferably or evidence of experience operating as an administrator
  • Experience operating in a professional environment
  • Keen to learn new things
  • Numerate
  • Confidential and able to maintain sensitive information
  • Analytical and with strong attention to detail

Interested parties please send your resume with current and expected salary by clicking Apply Now.

All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.

More job information
Job ref no. CT3114387-01#7008
Salary
  • N/A
Job Function
Industry
Employment Term
  • Full-time
Experience
    N/A
Career Level
  • Entry level
Education
  • Degree