Job ref no.: CT3122973-01#5065

HR and Office Manager


MIMS is a leading medical communications company specializing in delivering knowledge and education to healthcare communities. To our audience of healthcare professionals, we provide trusted drug and disease information as well as timely medical news updates and clinical resources to improve patient outcomes. To our valued pharmaceutical clients, we work on innovative healthcare products from early development through to post-launch to meet their marketing objectives.


  • The HR and Office Manager will manage employee life cycle and drive continuous improvement. He/She will manage all aspects of HR process and procedures including recruitment and selection; compensation and benefit; performance cycle; payroll and benefits; and employee engagement.
  • The HR and Office Manager will also work closely with business units and regional HR team to implement HR policies and programs by carrying out training and supporting ad-hoc HR projects.

1. Employee life cycle management

  • Conducting employee orientation and facilitating newcomers joining formalities
  • Provides day-to-day performance management guidance to line management (i.e. coaching, counselling, career development, etc.)
  • Closely work with management and employees to understand potential turnover issues and trends
  • Provide advice and support on both proactive and preventive measures on employee retention and engagement
  • Preparing all relevant HR letters / documents / certificates as per the requirement of employees in consultation with the management.

2. Recruitment and selection

  • Work closely with business head to conduct manpower planning, identify and document people requirement
  • Actively build candidate pipeline using various channels
  • Manage the whole recruitment cycle from sourcing, shortlisting and interviewing candidates to offering
  • Tracking and reporting monthly recruitment status

3. Payroll Related Activities

  • Processing monthly payroll, tax returns, and MPF submission
  • Management of all leave administration

4. Human Resource Database Management

  • Regularly updating headcount management system, personal database
  • Manage appraisal system
  • Preparing monthly HR report

5. Manage office administration

Skills and experience

  • 5 years and above in HR generalist experience (preferably with MNCs);
  • Good working knowledge of employment legislation and HR best practices;
  • Effective written, oral communication and interpersonal relation skills; strong attention to details in composing and proofing communications & reports;
  • Proactive, independent, meticulous and strong follow-up skills;
  • Ability to interact with all levels in a highly performance-driven, dynamic and multicultural environment;
  • Degree in Human Resource Management, Business Administration or equivalent.

Attractive remuneration package will be offered to the right candidate.

Interested parties, please send us your resume with current/expected salary and availability by clicking Apply Now.

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