Job ref no.: CT3118690-01#4626

OFFICE ADMINISTRATION MANAGER, HONG KONG

Allianz Global Corporate & Specialty SE

Job Purpose/Role

This position is based in Hong Kong and reports to the Real Estate and Operational Support (REOS) Manager, Asia, in Singapore.  Lead and manage the real estate and operational support department for AGCS Hong Kong.  Create a solid foundation to provide high quality operational support services and real estate expertise to all lines of business while maximizing the return on investment.  Facilitate the best environment for growth and production while providing customer services and innovation.

Key Responsibilities

People Management

  • Drive achievement of agreed personal and business targets and actively encourage individual development 

Budget/Financial Management

  • Oversee the local accommodation and facilities budgets and work closely with Accounting
  • Manage budget, actual costs, cost center and key performance indicators within established targets
  • Continuously identify and drive cost saving opportunities and efficiencies

Real Estate Portfolio

  • Oversee, plan, organize and coordinate any moves/relocation/restack activities 

Process Management

  • Translate new process and systems and drive the continuous improvement in effectiveness and efficiency of all processes and systems

Facilities Management / Operational Support

  • Implement and monitor guidelines for strategies implementation
  • Maintain a safe and pleasant work environment for the organization
  • Manage vendors to ensure key services/goods are performed/delivered within expectations, including premises /facilities and AGCS insurance program
  • Initiate changes and developments in workplace support
  • Meet all health and safety obligations
  • Oversee an efficient, cost effective procurement process and leverage suppliers/spend across AGCS globally
  • Conduct health and safety inspections and prepare reports of all the company’ operations
  • Support the business continuity plan and involve in the incident response team

Key Requirements/Skills/Experience

  • Bachelor Degree or similar recognized qualification in Office Management/Administration
  • Good command of written and spoken English, with proficiency in MS Word and Excel
  • Solid business acumen with significant business services and operational experience
  • Knowledge in budgetary/financial planning and cost controlling
  • Sound project management skills
  • Immediate availability is preferred

A competitive remuneration and benefits package will be offered. Please send your application, with details of current and expected salary by clicking Apply Now.

More information about careers at Allianz Global Corporate Specialty can be found at http://www.agcs.allianz.com/careers

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