Job ref no.: CT3129593-01#7742

Office Facilities Manager - Leading Corporate & Investment Bank

Gravitas Recruitment Group

Position Purpose
1. Handling of expatriate cases and tenancy management
2. Assist Project Manager in handling of maintenance and contract management


Direct Responsibilities

1. Handling of tenancy administration for the bank's leasing agreements
2. Handling of tenancy administration for Bank's leasing agreements with external and internal parties in Hong Kong
3. Supervise the performance of outsourcing Tenancy Manager
4. Prepare purchase order for quotation or contract acceptance
5. Check and verify relevant expenses and invoices
6. Follow up and vetting the leasing documents with various parties such as Legal and Finance Departments
7. Checking and verifying the relevant expense and invoices in related to Bank's leasing agreements
8. Handling international relocation including but not limited to move, hotel reservation, agency services, short-term accommodation
9. Handling of general office administration and preparing reports as required from time to time
10. Assist Project Manager to procure, negotiate and review contracts for Corporate Tenancy Management and office maintenance
11. Assist Project Manager in monitoring various machinery and equipment of the Bank and to arrange routine maintenance work as necessary
12. Assist to maintain bank's daily operation
13. Assist Project Manager in handling renovation/fitting out projects
14. Has to be on call to attend premises related alarms and coordinate emergency maintenance works outside office hours

Contributing Responsibilities


Technical & Behavioral Competencies
1. Fluent communication skill in English and Chinese (Cantonese)
2. Strong financial /analytical and problem solving skill, ability to offer innovative options.
3. Knowledge in office administration and operation support in property aspect.
4. Experience in tenancy and lease management.
5. Knowledge on tenancy matters on commercial and residential aspects.

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More job information
Job ref no. CT3129593-01#7742
  • 30,000 - 35,000 / month (negotiable)
Job Function
Employment Term
  • Permanent
  • Full-time
Career Level
  • Middle management level
  • Degree