Officer | Document Control

We have a fantastic opportunity within our Advisory Services Team for successful candidate and will be experienced in database management and processing deliverables.

Responsibilities:

• Set up, manage and maintain project document control systems that in line with the company, customer and project requirements
• Read and understand all document control process and procedures guides for the project
• Develop and maintain the document control project protocol and document distribution matrix
• Ensure the project team and working partners adhere the project process and procedures and provide guidance when deviation occurs
• Provide QA check for all information coming to the system and process accordingly
• Ensure all drawings and documents published to the system are associated with a document transmittal
• Prepare document transmittals for all information issued to the project and client team
• Download and transfer information from one document control system to another document control system where applicable
• Update and monitor submission schedules and various registers
• Maintain daily filing (electronic/hard copy) and periodic document archiving
• Review document QA and comment schedule
• Maintain company electronic and paper-based drawing and document filing system
• Create and issue weekly reports to track and monitor the progress of the project teams current and overdue actions
• Represent the company in a presentable and professional manner
• Support the project team with additional information related and administrative tasks as required

Qualifications & Experience required:

• Diploma or Higher Diploma in Business Administration or related disciplines
• Minimum 4 years of relevant experience in document control
• Knowledge in using spreadsheets, database, word-processing and selected job specific software
• Experience in setting up and using electronic document management systems
• Ability to keep clear and accurate in records and reports, and use computer to rapidly input data and retrieve records and information
• Proficient in Microsoft Office applications, including Word, Excel and Access; experience in using Power BI for dashboard reporting is an advantage
• Technically minded and confident in training people on document control processes is a plus
• Creative, self-motivated with strong organizational and effective communication skills
• Proficient in both written and spoken English and Chinese

Candidate with less experience will be considered for the position of Assistant Officer | Document Control.

We offer a competitive remuneration package commensurate with qualifications and experience to the right candidate including Global Profit Share scheme, additional fringe benefits of maternity/paternity leave and long-term career development opportunities.

For interested applicants, please click Apply Now to submit your online application.

To explore more job opportunities in Arup, please visit our website at http://www.arup.com/Careers/Experienced_Hires/ApplyForAJob

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