Job ref no.: HON00028W

Officer | Document Control


We have a fantastic opportunity within our Advisory Services Team for successful candidate and will be experienced in database management and processing deliverables.


  • Set up, manage and maintain project document control systems that in line with the company, customer and project requirements
  • Read and understand all document control process and procedures guides for the project
  • Develop and maintain the document control project protocol and document distribution matrix
  • Ensure the project team and working partners adhere the project process and procedures and provide guidance when deviation occurs
  • Provide QA check for all information coming to the system and process accordingly
  • Ensure all drawings and documents published to the system are associated with a document transmittal
  • Prepare document transmittals for all information issued to the project and client team
  • Download and transfer information from one document control system to another document control system where applicable
  • Update and monitor submission schedules and various registers
  • Maintain daily filing (electronic/hard copy) and periodic document archiving
  • Review document QA and comment schedule
  • Maintain company electronic and paper-based drawing and document filing system
  • Create and issue weekly reports to track and monitor the progress of the project teams current and overdue actions
  • Represent the company in a presentable and professional manner
  • Support the project team with additional information related and administrative tasks as required

Qualifications & Experience required:

  • Diploma or Higher Diploma in Business Administration or related disciplines
  • Minimum 4 years of relevant experience in document control
  • Knowledge in using spreadsheets, database, word-processing and selected job specific software
  • Experience in setting up and using electronic document management systems
  • Ability to keep clear and accurate in records and reports, and use computer to rapidly input data and retrieve records and information
  • Proficient in Microsoft Office applications, including Word, Excel and Access; experience in using Power BI for dashboard reporting is an advantage
  • Technically minded and confident in training people on document control processes is a plus
  • Creative, self-motivated with strong organizational and effective communication skills
  • Proficient in both written and spoken English and Chinese

Candidate with less experience will be considered for the position of Assistant Officer | Document Control.

We offer a competitive remuneration package commensurate with qualifications and experience to the right candidate including Global Profit Share scheme, additional fringe benefits of maternity/paternity leave and long-term career development opportunities.

For interested applicants, please click Apply Now to submit your online application.

To explore more job opportunities in Arup, please visit our website at

Personal data provided by job applicants will be used strictly in accordance with the employer’s personal data policies, a copy of which is available on Arup’s Legal page.

More job information
Job ref no. HON00028W
  • 5-day week
  • 13-month pay
  • Compassionate leave
  • Discretionary bonus
  • Extra maternity leave
  • Flexible working hours
  • Insurance plan
  • Medical plan
  • Paid overtime
Job Function
  • Kowloon Tong
Work Model
  • On-site / At the workplace
Employment Term
  • Permanent
  • Full-time
  • 4 years - 10 years
Career Level
  • Non-management level
  • Diploma or equivalent