Job ref no.: CT3114731-01#0039
Stamford American School

Personal Assistant to Divisional School Principal / School Administrator

Stamford American School

  • 5-day week
  • Dental plan
  • Medical plan



  • Handling diverted telephone and email enquiries from parents and inform the staff concerned accordingly
  • Organize and schedule meetings and appointments
  • Organize school/office operations and procedures
  • Coordinate with IT department on all office equipment
  • Provide general support to parents and other visitors
  • Update school/ grade divisional related activities in school system calendar
  • Collect mail and distribute to staff
  • Prepare and distribute agenda and minutes for the Faculty Meeting and All Staff Meetings
  • Provide assistance for new students and families
  • Liaise with other PAs and school administrative staff to ensure the effective and smooth running of the School’s Operations
  • Ad-hoc support in activities and events – e.g. fire drills
  • Provide operational and general administrative support for grade divisional activities and processes


  • Manage stationery supplies for grade division and teachers
  • Manage filing, documentation, printing of documents, claims
  • Maintain supplies as required

Attendance Manager:

  • Monitor and manage attendance – with teachers, parents, students, sub-teachers, compliance & supervisor
  • Collect daily attendance records and report to Compliance on a monthly basis

PA to Divisional School Principal

  • Manage the Divisional School Principal’s calendar and schedules, screening callers and arranging appointments, meetings, as directed
  • Manage travel arrangements
  • Manage filing, documentation, printing of documents, claims
  • Admin support for Teacher’s Observation Process and Hiring Process
  • Provide secretarial and support services to the Divisional School Principal


  • Carry out other duties and tasks as reasonably directed by the Divisional School Principal


  • Good interpersonal and collaboration skills
  • Able to work independently with little or no supervision
  • Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people
  • Excellent time management skills and ability to multi-task and prioritise work
  • Excellent written and verbal English and Chinese
  • Ability to speak Mandarin is a benefit
  • Proficiency in computer skills


  • At least 2 year of related working experience with degree in related discipline required

Please send your full resume including your current/last salary and expected salary also together with copy of the certificates to HR team by email [via CTgoodjobs Apply Now ]

Personal data will be used for recruitment purpose only.

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed. Appointment is subject to an enhanced Disclosure and Barring Service (DBS) check for regulated activity (if the candidate has lived in the UK) and/or criminal/police or equivalent background checks for all other countries inhabited (irrespective of whether you worked in those countries).

More job information
Job ref no. CT3114731-01#0039
  • N/A
Job Function
  • Homantin
Employment Term
  • Permanent
  • Full-time
  • 2 years - 10 years
Career Level
  • Non-management level
  • Degree