Job ref no.: CT3114731-01#0028
Stamford American School

Personal Assistant/Office Manager

Stamford American School

  • 5-day week
  • Dental plan
  • Medical plan

Personal Assistant:

  • Act as PA to the Head of School in all school matters
  • Prepare and distribute agenda and minutes for the Executive Meeting, Health & Safety, Academic Board and All Staff Meetings
  • Prepare parent/staff notices
  • Manage the Head of School’s calendar and schedules, screening callers and arranging appointments, meetings, as directed
  • Assist in preparation of staff, parent and student booklets, and other publications (including PowerPoint presentations)
  • Collect and distribute general mail and file for attention as appropriate
  • Provide secretarial and support services to the Head of School
  • Meet and greet prospective families and other visitors to the School who are meeting with the Head of School
  • Maintain supplies as required
  • Review and track all Faculty applications that come through the Careers website and determine their suitability with the Head of School for employment at SAIS
  • Review and follow up on correspondence to all potential applicants
  • Review recruitment needs and vacancies with the Head of School
  • Arrange interviews and documentation for the Head of School
  • Check references for suitable candidates and make appointments; clarify information and chase documentation as required
  • Prepare information and supporting documentation for expatriate teacher due to start for the new academic year
  • Assist Expat teachers with hotel accommodation, relocation services through nominated agent, housing agent and flight bookings if necessary
  • Assist the Head of School in running and organising the Induction & Orientation Program for new staff

Office Manager:

  • Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, and errands
  • Organize and schedule meetings and appointments
  • Partner with HR to maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors


  • Carry out other duties and tasks as reasonably directed by the Head of School

Position Requirements:

  • Experienced in handling a wide range of administrative and executive support related tasks
  • Able to work independently with little or no supervision
  • Strong organisational and planning skills, flexible and enjoy the administrative challenges of supporting an office of diverse people.
  • Proven office management, administrative or assistant experience, school environment preferred
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills in English
  • Excellent IT skills
  • Good attendance record
  • Strong references needed


  • At least 2 year of related working experience with degree in related discipline required

Please send your full resume including your current/last salary and expected salary also together with copy of the certificates to HR team by email [via CTgoodjobs Apply Now ]

Personal data will be used for recruitment purpose only.

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed. Appointment is subject to an enhanced Disclosure and Barring Service (DBS) check for regulated activity (if the candidate has lived in the UK) and/or criminal/police or equivalent background checks for all other countries inhabited (irrespective of whether you worked in those countries).

More job information
Job ref no. CT3114731-01#0028
  • N/A
Job Function
  • Homantin
Employment Term
  • Permanent
  • Full-time
  • 5 years - 10 years
Career Level
  • Middle management level
  • Degree