Job ref no.: CT3118690-01#7877

Project Administrator

Benoy Limited

  • 5-day week
  • Dental plan
  • Discretionary bonus
  • Flexible working hours
  • Insurance plan
  • Medical plan

Key Purpose of the Role

To provide support to the Interior Design team and manage all aspects of the team’s project administration to ensure projects are run smoothly.

Key Responsibilities

  • Act as the go-to person for the administration of a project, supporting the Project Leads and their teams as required.
  • Provide administrative support to the project team, project leaders & Directors, including preparation and editing of letters, minutes, reports, contracts, bid and tender documents and client presentations.
  • Maintain project schedules using the Oracle PPM system, e.g. create project number, create opportunities, update project stages and project status for Marketing and Communications team.
  • Assist in compiling and updating project plans resource sheets, forecasting and other project planning related documents.
  • Document translation support including back up translating assistance when required.
  • Assist with contract control and bidding proposals.
  • Undertake event booking and travel arrangements and documentation.
  • Coordinate diaries, manage email inboxes, prepare meeting rooms, including setting up VCs, Webex and other technology requirements.
  • Setting up client meetings and ensuring all documentation is prepared and co-ordinated.
  • Setting up Enquiry / Live project numbers with opening project folders and updating of records.
  • Assist project team with filing, scanning of documents and uploading files.
  • Prepare and update project contact lists and input client’s contact details.
  • Assist with inputting project details and workplans.
  • Prepare archive folders and records for projects.
  • Ensure studio is maintained in line with studio standards, liaising with other departments as necessary.
  • Work in a matrix model with senior administrative staff to support other Project Secretaries/ Administrators as required, including sharing reception duties and cover.

Skills & Experience Required

  • Proficiency in using Microsoft Office, SharePoint, Oracle and InDesign.
  • A minimum of 1-2 years' project administration experience within construction design industry (engineering, architecture, interior design and/or other).
  • Experience in a professional services environment.
  • Experience of working in a fast-paced, people-orientated environment, juggling many priorities at once.
  • Good organisational, attention to detail and problem solving skills.
  • A proactive mind-set and good team player.
  • Excellent written communications skills in traditional and simplified Chinese and English.
  • Fluent in English, Mandarin and Cantonese.
  • A confident personality and ability to communicate and engage at all levels.


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More job information
Job ref no. CT3118690-01#7877
  • N/A
Job Function
  • Quarry Bay
Employment Term
  • Permanent
  • Full-time
  • 1 year - 6 years
Career Level
  • Non-management level
  • Diploma or equivalent
  • Asso. Deg or High Dip
  • Degree