Job ref no.: CT3114843-01#7957


Holman Fenwick Willan

  • 5-day week
  • Medical plan

The Role

In line with policies and procedures, key responsibilities include:

Key Responsibilities

  • Report to the Office Manager
  • Perform general front desk duties
  • Greeting visitors, handling incoming calls and enquiries in a professional manner
  • Manage incoming and outgoing mails, courier services
  • Administer the conference rooms schedule and booking
  • Maintain the tidiness of reception area and conference rooms
  • Arrange meeting and catering set up
  • Responsible for meetings and events coordination
  • Liaise and communicate with internal and external parties particularly for seminars, internal and external events
  • Provide assistance on vendor management, facility management and maintenance service as required
  • Provide management on the daily operations of the reception that includes supervision of other team member
  • Provide supports to key members of Business Services in an effective manner as required
  • Handle travel booking for visitors
  • Conduct pricing exercise on corporate rates and service costs as required
  • Prepare visitor report and keep records of the attendance for events hosted
  • Provide supports on any other ad hoc Business Services projects as required

Desired skills, experience and qualifications

The candidate has responsibility to ensure that his/her skill set is up-to-date, and that he/she is familiar with the firm's groups, departments, internal systems and procedures.

In addition:

  • High Diploma or above
  • Minimum five years of work experience in working as a receptionist in a law firm preferably or with other professional services provider
  • Positive, self-initiated and dependable
  • Communicate and coordinate with all related parties efficiently and effectively
  • Possess excellent reception skills and telephone manners
  • Excellent attention to detail, able to prioritise work load and work in a fast paced environment
  • Able to deliver work with accuracy even under time constraints
  • Fluent in English and Chinese
  • Knowledge of Microsoft Word, Outlook, PowerPoint, Excel
  • Flexible with regard to working hours when the job or business requires

Additional Information

Kindly note that this job description is not contractual. It will be reviewed periodically and may be amended or altered to meet the needs of the firm.

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More job information
Job ref no. CT3114843-01#7957
  • N/A
Job Function
Employment Term
  • Permanent
  • Full-time
  • 5 years - 10 years
Career Level
  • Entry level
  • Asso. Deg or High Dip
  • Degree