Job ref no.: CT3117490-01#5245


Holman Fenwick Willan

  • 5-day week
  • Medical plan

The Role

In line with policies and procedures, key responsibilities include:

Key Responsibilities

  • Report to the Office Manager
  • Perform general front desk duties
  • Greeting visitors, handling incoming calls and enquiries in a professional manner
  • Coordinate with office assistants on daily mails and courier services
  • Send out notifications to inform all staffs on important changes and notices
  • Administer the conference rooms schedule, set up and booking
  • Responsible to maintain the tidiness and readiness of the reception area and conference rooms
  • Arrange meeting and catering set up that includes F&B, utensils, decorations and organisations in a professional manner
  • Liaise and communicate with internal and external parties particularly for seminars, internal and external events
  • Provide assistance on vendor management, facility management and maintenance service
  • Provide management on the daily operations of the reception that includes supervision for any particular assignments
  • Provide supports to key members of Business Services in an effective manner and be able to work as a strong team member
  • Handle travel booking
  • Conduct pricing exercise on corporate rates and service costs as required
  • Prepare visitor report and keep records of the attendance for events hosted
  • Provide supports on any other ad hoc Business Services projects as required.

Desired skills, experience and qualifications

The candidate has responsibility to ensure that his/her skill set is up-to-date, and that he/she is familiar with the firm's groups, departments, internal systems and procedures.

In addition:

  • Hold university degree or professional diploma
  • Minimum three years of work experience in working as a receptionist in a law firm preferably or with other professional services provider
  • Accurate, self-initiated and responsible
  • Communicate and coordinate with all related parties clearly and effectively
  • Possess excellent reception and interpersonal skills
  • Excellent attention to details, able to prioritise work load and work in an organised manner
  • Able to deliver work with accuracy and work independently even under time constraints
  • Fluent in English and Chinese
  • Knowledge of Microsoft Word, Outlook, PowerPoint, Excel
  • Flexible with regard to working hours when the job or business requires

Interested parties please click Apply Now to apply job.

Additional Information

Kindly note that this job description is not contractual. It will be reviewed periodically and may be amended or altered to meet the needs of the firm.


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More job information
Job ref no. CT3117490-01#5245
  • N/A
Job Function
  • Admiralty
Employment Term
  • Permanent
  • Full-time
  • 3 years - 9 years
Career Level
  • Middle management level
  • Diploma or equivalent
  • Asso. Deg or High Dip
  • Degree