Job ref no.: CT3114386-01#5673

Receptionist/Administration Assistant

Generations Christian Education


  • To provide a warm and welcoming greeting to every parent, child and visitor who makes contact with and/or visits the Kindergarten.
  • To appropriately respond to all reception inquiries.
  • To coordinate the timely collection and distribution of mail.
  • To operate a neat, clean and tidy reception area.
  • To timely process fee payments and issue receipts.
  • To prepare deposit slips and depositing the incoming cash and cheques to the bank.
  • To perform errand duties. (i.e. bank, post office, etc.)
  • To maintain an appropriate office filing system of school records.
  • To provide general administrative and clerical support. (i.e. photo copying, laminating, etc.)
  • To perform other office related tasks as required.
  • To support the Principal and office staff in required tasks.


  • To provide training to users of the school’s administration software/systems where appropriate.
  • To assist with the organisation, setting up and conduct of school functions as required.
  • To provide the Principal and the office team with administrative support as required.
  • To assist the Senior Administration and Admissions Officer; and Senior Administration and Facilities Officer to ensure provision of effective office administration and reception services as the school’s public front.
  • To provide general team support to Generations Christian Education when needed and required.


Job Description – Receptionist/Administration Assistant – 
Accounts Payable

  • To collate and match purchase order forms and corresponding invoices.
  • To assist to ensure the validity of the above documentation.
  • To maintain appropriate filing of all accounts payable documentation.
  • To issue and process cheque payments in a correct and timely manner.
  • To ensure urgent payments are made as required.
  • To monitor school’s petty cash systems and monthly reconciliations.
  • To input cheque payment details to school account system.
  • To maintain appropriate filing of all accounts payable documentation.

Debtor/Account Receivables Processing

  • To assist to record, issue and maintain all School debtor accounts for areas such as tuition fees, levies & miscellaneous charges.
  • To collect Auto-pay form from parents.
  • To assist to perform regular and periodical debtor reconciliations.
  • To assist to respond to the transaction enquiries from parents if necessary.


  • To assist in data gathering and entry as well as data filing and maintenance of applicants’ files whilst maintaining confidentiality.
  • To assist to organise efficient and reliable school tour bookings for enquiring families.

Ad-hoc Projects

  • To perform ad-hoc projects as assigned by the Principal.

Organisational Relationships

Internal Liaisons: Executive Director, Principal, Directors, Officers, School

teaching and non-teaching staff, the Schools’ Parents’

Association, Parents, Students and Custodians

External Liaisons: New and interested Parents, Vendors


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More job information
Job ref no. CT3114386-01#5673
  • N/A
Job Function
Employment Term
  • Full-time
Career Level
  • Non-management level
  • N/A