comScoreTag
Job ref no.: CT3114386-01#5673

Receptionist/Administration Assistant

Generations Christian Education

Responsibilities:
Reception

  • To provide a warm and welcoming greeting to every parent, child and visitor who makes contact with and/or visits the Kindergarten.
  • To appropriately respond to all reception inquiries.
  • To coordinate the timely collection and distribution of mail.
  • To operate a neat, clean and tidy reception area.
  • To timely process fee payments and issue receipts.
  • To prepare deposit slips and depositing the incoming cash and cheques to the bank.
  • To perform errand duties. (i.e. bank, post office, etc.)
  • To maintain an appropriate office filing system of school records.
  • To provide general administrative and clerical support. (i.e. photo copying, laminating, etc.)
  • To perform other office related tasks as required.
  • To support the Principal and office staff in required tasks.

Administration

  • To provide training to users of the school’s administration software/systems where appropriate.
  • To assist with the organisation, setting up and conduct of school functions as required.
  • To provide the Principal and the office team with administrative support as required.
  • To assist the Senior Administration and Admissions Officer; and Senior Administration and Facilities Officer to ensure provision of effective office administration and reception services as the school’s public front.
  • To provide general team support to Generations Christian Education when needed and required.


______________________________________________________________________________________


Job Description – Receptionist/Administration Assistant – 
Accounts Payable

  • To collate and match purchase order forms and corresponding invoices.
  • To assist to ensure the validity of the above documentation.
  • To maintain appropriate filing of all accounts payable documentation.
  • To issue and process cheque payments in a correct and timely manner.
  • To ensure urgent payments are made as required.
  • To monitor school’s petty cash systems and monthly reconciliations.
  • To input cheque payment details to school account system.
  • To maintain appropriate filing of all accounts payable documentation.

Debtor/Account Receivables Processing

  • To assist to record, issue and maintain all School debtor accounts for areas such as tuition fees, levies & miscellaneous charges.
  • To collect Auto-pay form from parents.
  • To assist to perform regular and periodical debtor reconciliations.
  • To assist to respond to the transaction enquiries from parents if necessary.

Admissions

  • To assist in data gathering and entry as well as data filing and maintenance of applicants’ files whilst maintaining confidentiality.
  • To assist to organise efficient and reliable school tour bookings for enquiring families.


Ad-hoc Projects

  • To perform ad-hoc projects as assigned by the Principal.

Organisational Relationships

Internal Liaisons: Executive Director, Principal, Directors, Officers, School

teaching and non-teaching staff, the Schools’ Parents’

Association, Parents, Students and Custodians

External Liaisons: New and interested Parents, Vendors

 

Interested parties please click Apply Now to apply job.

All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.

More job information
Job ref no. CT3114386-01#5673
Salary
  • N/A
Job Function
Industry
Employment Term
  • Full-time
Experience
    N/A
Career Level
  • Non-management level
Education
  • N/A