Job ref no.: CT3116513-01#0473

Secretary (6 months)

AIA


AIA 4 reviews -Hong Kong

Temporary

Job Summary

This position is responsible for providing secretarial and administrative support as well as business support in Group Strategy.

Key Responsibilities

Secretarial & Administrative Support

Provide full secretarial support to the team
Arrange meetings, tele-conferences and video conferences
Handle filings and records retention
Arrange business travel and expense claims
Support administrative duties such as stationery orders, general office maintenance etc.
Maintain accurate records in staff movements and act as coordinator for onboarding and exit etc.

Business Support

Consolidate business reports and presentation decks
Maintain documents on sharepoint or departmental intranet
Assist in the preparation of general business communications
Organize logistics for business events and functions and provide onsite support as needed
Organize staff engagement activities such as townhall, recreational gatherings etc
Perform ad-hoc projects and tasks when required

Requirements

Diploma or Degree holder
Minimum of 5 years solid secretarial / administrative experience, preferably with multinational companies
Proficiency in MS Office, Outlook, Chinese word processing, Excel and Powerpoint
Good interpersonal and communication skills
Mature, self-initiated, strong sense of responsibility and able to work independently
Team plater with efficiency and effectiveness of high standards

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More job information
Job ref no. CT3116513-01#0473
Salary
  • N/A
Job Function
Industry
Employment Term
  • Contract
  • Full-time
Experience
  • 5 years - 10 years
Career Level
  • Non-management level
Education
  • Diploma or equivalent
  • Asso. Deg or High Dip
  • Degree