Job ref no.: CT3114843-01#7420

Secretary / Administrative Executive

Encore Inflight Limited

  • 5-day week
  • Dental plan
  • Discretionary bonus
  • Medical plan

Job Title:  Secretary / Administrative Executive

Job Description:

The Secretary / Administrative Executive will perform various duties to support the CEO and administrative task on behalf of the whole organization. He / She will be primarily responsible for the administration of the day-to-day operations and carries out responsibilities of the following functional areas: HR, Administration and Finance.

Job Responsibilities:

Secretary to the CEO

  • Performs general administrative and secretarial support
  • Manage calendar and schedule meetings and appointments
  • Prepares minutes of meetings
  • Responsible for local and international travel arrangements (airfares, hotels, currency exchanges etc.)
  • Maintaining personal filing system
  • Preparation of expense reports

Administrative Duties

  • General HR duties - maintaining employee personnel records (annual leaves, staff information, etc.)
  • Processing of Travel and Medical insurance for staff
  • Office administrative tasks which includes office environment, equipment maintenance, stationery stock control, etc.
  • Logistic support for business meetings and travel - hotel & air ticket booking, travel insurance and travel document application.

Other Duties

  • Support Sales Department on monthly QC of screeners
  • Perform other ad hoc duties as assigned.


The Secretary / Administrative Executive must possess excellent organizational skills with strong attention to detail. He / She must be have strong communication skills (written and oral) and strong IT proficiency, particularly with Microsoft Office applications (Word, Excel, Outlook). He / She must have proactive approach to problem solving and ability to adapt to shifting priorities, meet deadlines and execute in a fast-paced environment and must have the ability to interact comfortably with all levels of the organization. Fresh graduates are welcome. Immediately available will be highly preferred.

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More job information
Job ref no. CT3114843-01#7420
  • N/A
Job Function
  • Sheung Wan
Employment Term
  • Full-time
  • 0 year - 5 years
Career Level
  • Entry level
  • N/A