Job ref no.: CT3115413-01#7563

Secretary to Directors

BC&D International Limited

  • 5-day week
  • Discretionary bonus
  • Medical plan

Serves as the administrative and functional point person for the Directors' corporate, community, and personal matters to ensure smooth functioning of activities and processes in multiple lines of business. Requires a desire to learn and expand responsibilities.
Essential Duties & Responsibilities:
To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily.

• Assist to manage multiple projects as assigned by the Directors related to diverse lines of business, community, and personal interests with inter-related activities and relationships
• Coordinates calendar, travel, meeting, and schedule arrangements for the Directors, staff, business partners, and customers. Includes initiating contact and securing appointments, equipment, and facilities as appropriate
• Works closely with other team members to assure the Directors' preparation for meetings, presentations or other engagements. Administrative and functional activities include but are not limited to:
• Taking phone calls
• maintaining personal and business files
• corporate record keeping for multiple entities
• supporting marketing and strategic planning activities
• note taking & creating documentation
• filing, storage & retrieval of business and personal activities
• Handles financial and accounting matters for the directors with confidentiality
• Prepares and sends business and private correspondence
• Coordinates operations of Directors' office including:
• Reception, document preparation & control, internal communications, general office maintenance to improve costs and effectiveness
• Carries out responsibilities with professionalism, respect for others, in accordance with the organization’s policies and applicable laws
• Any other duties as assigned
Key Deliverables:
Efficient and smooth operation of Directors' office
Organizational Structure:
Reports to: Directors

Qualifications: Knowledge/Skills:
• Proficiency in English, Cantonese and Mandarin
• High Proficiency in MS Office Suite
• Bachelor’s Degree in Business or Related Field



• Trustworthy with Impeccable Moral Standards
• Discrete, reserved and able to handle business, personal, and family information with the highest level of confidence
• Conceptualization & Business Acumen
• Professionalism in Appearance & Attitude
• Highly organized
• Able to adapt quickly, handle multiple tasks, and prioritize
• Self Directed with Sound Judgment
• Confident
• Exceptional interpersonal skills with internal and external staff
• Demanding work environment

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More job information
Job ref no. CT3115413-01#7563
  • N/A
Job Function
  • Tin Hau
Employment Term
  • Full-time
  • 5 years - 8 years
Career Level
  • Middle management level
  • N/A