Job ref no.: CT3116508-01#2068

Senior Executive Secretary

New Yaohan

Benefits
  • 13-month pay
  • Discretionary bonus
  • Medical plan

If you're a great organizer with strong administration skills and a flair for leading and motivating teams, then a career in office management could be for you. 

As a Senior Executive Secretary, you will be responsible for providing administrative and secretarial support to the Assistant General Manager to ensure an efficient operation of the office and facilitate the smooth running of the store management department. This includes the organizing of people, information, and other resources. You must make sure that relevant records are up to date and that all administrative processes work effectively. 

Responsibilities

As a Senior Executive Secretary, you'll need to:

  • use a range of office computer software, including email, spreadsheets, and databases, to ensure the efficient running of the office
  • manage online and paper filing systems
  • develop and implement new administrative systems, such as record management
  • record office expenditure and manage the budget
  • organize the office layout and maintain supplies of stationery and equipment
  • organize weekly meetings with operations management staff members that include the preparation of agenda and taking minutes
  • write reports for senior management and deliver presentations
  • attend conferences and training
  • manage social media for the organization
  • coordinating the signing of documents to be submitted to the Corporate Office
  • preparation of procurement and trading contracts, follow up with sales operations department for variation of business terms and conditions
  • coordinating the legal documentation flows with relevant departments and liaising with the company appointed lawyers. 

What to expect

In this post, smart, professional dress is expected, particularly in customer-facing roles. The work can be challenging as you're often responsible for meeting targets and deadlines. You might also need to travel further afield for training and conferences or, to other branch offices. 

Qualifications

You can become a senior executive secretary with any degree subject but the following subjects may be particularly helpful:

  • business administration/business management
  • computing and information technology
  • human resource management
  • management/public administration
  • *Holder of Macau I.D.is required

Skills

You will need to have:

  • excellent organizational and time management skills
  • knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) and other commonly used office packages
  • strong IT and secretarial skills
  • the ability to prioritizes tasks and work under pressure
  • good team working skills and the confidence to lead and motivate a team
  • the ability to manage your own workload and supervise the work of others concurrently
  • excellent interpersonal, oral and written communication skills
  • attention to detail
  • flexibility and adaptability to changing workloads
  • a problem-solving approach to work
  • Excellent command of written and spoken in English & Chinese.

Remuneration

We offer attractive remuneration package to the right candidate that includes free staff canteen, staff purchase discount, medical insurance benefits, annual leave, birthday leave, provident fund scheme and 13th-month salary plus a discretionary bonus scheme, etc. 

Interested parties, please apply with full resume in MS Word format with present and expected salary to us by clicking Apply Now 

Company website: www.newyaohan.com

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新八佰伴投資管理有限公司- 澳門旅遊娛樂股份有限公司附屬公司
Panda Sociedade de Gestao de Investimentos Limitada - A Subsidiary of STDM

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More job information
Job ref no. CT3116508-01#2068
Salary
  • N/A
Job Function
Industry
Location
  • Macau
Employment Term
  • Full-time
Experience
    N/A
Career Level
  • Non-management level
Education
  • Degree