Job ref no.: CT3116513-01#9561

Senior Secretary

AIA

Job Summary


Optimise the efficiency and effectiveness of the team through the provision of high quality secretarial and administrative support to the team and its lead.


Key Responsibilities


  • Provide full secretarial and administrative support to supervisor/department, including but not limited too:
    • Accurately maintain and monitor diaries
    • Handle and screen phone calls and answer enquiries
    • Meeting/Teleconference/Video Conference arrangement
    • Handle filing and maintain proper records
    • Support admin duties such as order stationary, organize office event, general maintenances, etc.
    • Act as coordinator for department activities and people movement includin on-on-boarding and exit, etc.
  • Travel and accommodation arrangement
  • Expense claim and expense management
  • Support new business proposal
  • Prepare management reports, approval memos and presentation materials
  • Serve as back-up for other secretaries if necessary
  • Perform ad-hoc projects and tasks when required

Requirements


  • Diploma or Degree holder
  • Minimum 5 years’ solid secretarial/administrative experience, preferably in reputable financial institutions
  • Proficiency in MS Office, Chinese Word Processing, Excel and Powerpoint;
  • Good command of spoken and written English and Chinese;
  • Good interpersonal and communication skills;
  • Mature, strong sense of responsibility and able to work independently.

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More job information
Job ref no. CT3116513-01#9561
Salary
  • N/A
Job Function
Industry
Employment Term
  • Full-time
Experience
  • 5 years - 10 years
Career Level
  • Non-management level
Education
  • Diploma or equivalent
  • Degree