Job ref no.: O/HTI/Term EA2(Sup)/07/19 (CT3123056-01#0033)
VOCATIONAL TRAINING COUNCIL

Term Executive Assistant II (Supplies)

VOCATIONAL TRAINING COUNCIL

Hotel and Tourism Institute / Chinese Culinary Institute / International Culinary Institute
Ref. no : O/HTI/Term EA2(Sup)/07/19

Major Duties:

(a) To provide day-to-day purchasing and stores operation services in the following key areas:-
(i) small value / tender / quotation purchases;
(ii) receipt and inspection of stores, condemnation and disposal of stores;
(iii) stores recording and stocktaking; and
(iv) supplier registration and maintenance of supplier performance records;
(b) To ensure that the laid down policies, rules and procedures in respect of purchasing / stores operations are properly followed;
(c) To provide purchasing / stores data and analysis for the management;
(d) To supervise subordinate and co-ordinate the workflow within the unit / sub-unit;
(e) To assist in drafting simple correspondence; and
(f) To handle enquiries relating to purchasing / stores operations.

Requirements:
(a) (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
(ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained" or above in Applied Learning subjects / Grade E or above in Other Language subjects; and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
(iii) A recognized Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification. 
(b) Preferably with a Certificate of Proficiency in Store Supervision awarded by the Hong Kong Polytechnic University, a Certificate in Stores Supervision or a Certificate in Purchasing and Supply or a Diploma in Purchasing and Stores Supervision awarded by the Hong Kong Institute of Vocational Education, or equivalent;
(c) Proficiency in Microsoft Office software; and
(d) Good working attitude and be customer-oriented. 

Notes:
(1) Shortlisted applicants will be required to attend a Computer Skills Test (CST) including document formatting, English and Chinese typing, and use of spreadsheet.
(2) The appointees may be required to perform duties outside normal office hours.
(3) The initial posting is in Pokfulam.
 

Application Procedures:
A completed application form [VTC-1 (Rev. 1/2018)], together with a full curriculum vitae, should be sent to the Officer, Hotel and Tourism Institute / Chinese Culinary Institute / International Culinary Institute, 7/F, VTC Pokfulam Complex, 145 Pokfulam Road, Hong Kong. Please specify on the envelope the reference of the post being applied for.

Closing date for application: 24 August 2019 

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only and will be destroyed 12 months after the completion of the recruitment exercise.
 

More job information
Job ref no. O/HTI/Term EA2(Sup)/07/19 (CT3123056-01#0033)
Salary
  • N/A
Job Function
Industry
Location
  • Pokfulam
Employment Term
  • Full-time
Experience
    N/A
Career Level
  • Non-management level
Education
  • F.5- F.7 or DSE
  • Diploma or equivalent