Job ref no.: O/MH-SDO/Term EA2/11/21

Term Executive Assistant II


Hong Kong Institute of Vocational Education (Morrison Hill)

部門: Student Development Office
參考編號: O/MH-SDO/Term EA2/11/21

Major Duties:
(a) To provide support in one or more of the following areas:

(i) general administration of Depression, Anxiety, Stress Scale (DASS) survey;
(ii) administrative support to the operation of Enhanced support service for at-risk students;
(iii) logistics arrangement for meetings, events and activities;
(iv) secretarial assistance and correspondence drafting;
(v) procurement, supplies and store administration of DASS service; and
(vi) promotion publicity and committee work;

(b) To assist in handling the data of DASS survey and provide related technical support; and
(c) To perform webpage maintenance and assist in producing promotional materials.

(a) (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
    (ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained" or above in Applied Learning subjects / Grade E or above in Other Language subjects, and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
   (iii) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
(b) Proficiency in computer software application, such as MS Word, MS Excel, MS PowerPoint and Chinese word processing;
(c) Knowledge of Adobe Illustrator and Photoshop, webpage and multimedia design are advantages;
(d) Good communication, interpersonal and organisational skills;
(e) Good command of written and spoken English and Chinese;
(f) Good verbal skills, fast learner, detail-minded; and
(g) Willing to work under pressure.

(1) Shortlisted applicants will be required to attend a Computer Skills Test (CST) including document formatting, English and Chinese typing, and use of spreadsheet.
(2) The appointee(s) may be required to work in different locations and/or outside normal working hours.

Application Procedures:
A completed application form [VTC-1 (Rev. 1/2018)], together with a full curriculum vitae, should be sent to the Student Development Office, 5/F, Hong Kong Institute of Vocational Education (Morrison Hill), 6 Oi Kwan Road, Wan Chai, Hong Kong, or by e-mail to Please specify the grades obtained in the HKCEE / HKDSE on the application form and specify on the envelope, or in the subject of the e-mail, whichever is appropriate, the reference of the post being applied for.

Closing date for application: 31 December 2021

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise. 

More job information
Job ref no. O/MH-SDO/Term EA2/11/21
Job Function
Employment Term
  • Full-time
Career Level
  • Non-management level
  • F.5- F.7 or DSE
  • Diploma or equivalent