Job ref no.: O/DFSPBO/Term EA2/08/22

Term Executive Assistant II


Diploma of Foundation Studies Programme Board Office

參考編號 :
O/DFSPBO/Term EA2/08/22

Major Duties:
(a) To provide support in one or more of the following areas:

(i) general administration, data processing and filing;
(ii) student admissions and programme administration;
(iii) promotion & publicity and committee work; and
(iv) secretarial and administrative support for senior level staff;

(b) To provide logistic and on-site support for promotion, event and meeting;
(c) To draft simple correspondence; and
(d) To handle enquiries.

(a) (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
    (ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained" or above in Applied Learning subjects / Grade E or above in Other Language subjects, and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
  (iii) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
(b) Proficiency in computer software application, such as MS Word, MS Excel, MS PowerPoint and Chinese word processing;
(c) Good communication, interpersonal and organisational skills;
(d) Ability to work independently and attentive to details; and
(e) Good work initiative and be a good team player.

(1) Shortlisted applicants will be required to attend a Computer Skills Test (CST) including document formatting, English and Chinese typing, and use of spreadsheet.
(2) The appointee(s) may be required to perform duties outside normal office hours and/or outside office.

Application Procedures:
A completed application form [VTC-1 (Rev. 1/2018)], together with a full curriculum vitae, should be sent to the Diploma of Foundation Studies Programme Board Office, Room 251, Hong Kong Institute of Vocational Education (Morrison Hill), 6 Oi Kwan Road, Wan Chai, Hong Kong. Please specify on the envelope the reference of the post being applied for.

Closing date for application: 18 August 2022

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.

More job information
Job ref no. O/DFSPBO/Term EA2/08/22
Job Function
Employment Term
  • Full-time
Career Level
  • Non-management level
  • F.5- F.7 or DSE
  • Diploma or equivalent