Job ref no.: O/SHAPE_CO/TERM_OFF/07/21 (CT3130016-01#0180)

Term Officer


School for Higher and Professional Education (SHAPE)

Ref. no :

The School for Higher and Professional Education (SHAPE) is a self-financed arm of the Vocational Training Council (VTC). It offers top-up bachelor degree and master’s degree programmes to VTC’s Higher Diploma graduates and other sub-degree and degree holders in collaboration with overseas universities. Applications are now invited for Term Officer post at SHAPE.

Major Duties:
(a) To perform administrative duties in respect of the following areas:
     (i) human resources management;
     (ii) student admission and course related administration;
     (iii) academic support and quality assurance;
     (iv) marketing and publicity;
     (v) finance and supplies matters; and
     (vi) general administration and facilities management;
(b) To provide support in development, execution, organisation, coordination and promotion for strategies, events, projects and activities of the School.
(c) To supervise and coordinate the work of clerical and supporting staff to ensure the smooth operation and administration of the collaborative degree programmes;
(d) To assist in the formulation, implementation and review of operational policies, systems and procedures;
(e) To undertake committee work in various committees, boards and meetings; and
(f) To help implement the quality policy of the operational unit.

(a) A recognised degree or equivalent;
(b) At least 2 years’ relevant work experience in educational institutions or comparable organisations;
(c) Good understanding of the Council’s operation and various administration systems;
(d) Good communication, interpersonal, organisation and administrative skills;
(e) Good problem solving, time management and team building skills;
(f) Self-initiative, detail-minded, willingness to meet challenges and the ability to handle a variety of assignments with minimal supervision; and
(g) A high level of written and spoken language proficiency in both Chinese and English.

(1) Shortlisted candidates will be required to take a written assessment in both English and Chinese.
(2) The appointee(s) may be required to work on irregular hours and perform duties on Saturdays and Sundays as necessary.

Application Procedures :
A completed application form [VTC-1 (Rev. 1/2018)], together with a full curriculum vitae, should be sent to the School for Higher and Professional Education (Central Office), Room S604, Lee Wai Lee Building, 30 Shing Tai Road, Chai Wan, Hong Kong. Please specify on the envelope the reference of the post being applied for.

Closing date for application: 30 July 2021

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.

More job information
Job ref no. O/SHAPE_CO/TERM_OFF/07/21 (CT3130016-01#0180)
Job Function
Employment Term
  • Full-time
  • 2 years - 7 years
Career Level
  • Non-management level
  • Degree